MONONA COUNTY BOARD OF SUPERVISORS MEETING SEPTEMBER 26, 2023 The Monona County Board of Supervisors met in regular session at 8:30 a.m. o’clock on Tuesday, September 26, 2023 in the boardroom of the courthouse in Onawa, Monona County, Iowa with Chairman Fox presiding. Other, Supervisors present: Tom Brouillette and Vince Phillips. Supervisor Absent: None. Also, present was Auditor Peggy A. Rolph. Motion was made by Supervisor Fox, seconded by Supervisor Phillips to approve the agenda. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Kevin Ewing, Sheriff was present for authorization to promote two employees to Lead Jail/Dispatch Positions; authorization to hire full-time jailer; authorization to hire full-time dispatcher; and K-9 contract approve/disapprove. Motion was made by Supervisor Brouillette, seconded by Supervisor Fox to promote Amanda Hinkel to lead jailer she will be going from $22.35 per hour to $23.00 per hour. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Phillips, seconded by Supervisor Brouillette to promote Mary Lisa Meadows to lead dispatcher she will be going from $22.10 per hour to $23.00 per hour. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to hire Stacey Hein as full-time jailer; she will start at $17.29 per hour plus a $0.25 night shift differential per union contract. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Phillips to hire Sierra Siebersma as a full-time dispatcher; she will start at $17.29 per hour plus a $0.25 night shift differential per union contract. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Phillips, seconded by Supervisor Fox to approve the K-9 Contract with Alex Boyle for the lease of Trigger at a cost of $1.00 for the duration of service. During the lease period, Monona County shall provide for all veterinarian bills, food, and any incurred expenses for training. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Present along with the Supervisors and Auditor for the Elected Official / Director Meeting were Kevin Ewing, Sheriff; Patrick Prorok, EMA Director; Josh Schaben, Conservation Director; Jim Wigton, IT Director; Abby Riesberg, Treasurer; Don Thompson, VA Director Sandy Bubke, Zoning/Environmental Health Administrator; and Ian McConeghey, County Attorney. Absent were Kelly Seward, Recorder; Tim Peters, Assessor; Shawn Bellis and Deleta Huffman, Secondary Roads. Activities were discussed and information was shared. The Joint Board of Supervisors acting as Trustees of the McNeill Main Drainage District, held a teleconference on Tuesday, September 26, 2023 at 10:00 a.m. in the Basement Conference Room of the Courthouse in Onawa, Monona County, Iowa with Monona County Supervisor Chairman Bo Fox presiding. Other Monona County Supervisors present: Vince Phillips and Tom Brouillette. Absent: None. Others present: Peggy Rolph, Monona County Auditor, Gary Taylor, District Attorney, Bryan Phillips and Amy Borchardt-Sick, Monona County Drainage Clerks. Others present via zoom: John Straight and Brian Rife, Harrison County Board of Supervisors, Liz Lenz, Harrison County Drainage Clerk, Caleb Rasmussen, ISG Civil Engineer, Rachael Millage, ISG Graduate Engineer. A zoom meeting was scheduled with Harrison Count Board of Supervisors and ISG in regards to the UPRR letter requesting lowering of culverts at the two railroad crossings on the McNeill Main Drainage Ditch. After discussion, Caleb will modify the UPRR letter to include possible dates for the UPRR to be more willing to work with the District. Caleb will email an updated letter for approval before mailing to the UPRR. No action was taken. Secondary Roads Office Manager Deleta Huffman and Shawn Bellis, Secondary Roads Maintenance Superintendent were present for Secondary Roads business. Motion was made by Supervisor Brouillette, seconded by Supervisor Fox to award FY2024 propane contract to Agriland F.S. at the rate of $1.17 per gallon for approximately 16,800 gallons of propane. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Phillips, seconded by Supervisor Brouillette to approve renting a mini excavator from MidCountry for $2,200 a month. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. The Assistant to the Engineer job description updates were discussed, no action taken. Discussion items were cutting edges, trimming trees at Blue Lake, and the upcoming chainsaw training class, no action taken. Present for the cleanup discussion on Hanner Salvage were Robert Hanner and Sandy Bubke, Zoning Administrator. The Supervisor informed Mr. Hanner that citizens have been complaining about debris on the road that has ruined tires and the overall look of the property. Mr. Hanner has agreed to clean-up the area. He will stay in contact with Supervisor Phillips during the process of cleaning-up the property, no action taken. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to recess at noon. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Phillips to reconvene at 12:58 p.m. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Josh Schaben, Monona County Conservation Director; Tyler Ruge, Monona County Naturalist; and Jake Schaben, Iowa DNR were present for discussion on approving opening the 28E agreement between Monona County and Lewis & Clark Visitor Center. Motion was made by Supervisor Fox, seconded by Supervisor Phillips to approve opening the 28E agreement for discussion on the Lewis & Clark Visitor Center. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Michelle Matney, RML Architects and Randy Ping, Part-Time Temporary Custodian were present to discuss the window and door bids. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to reject the bids for the window and door project. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to approve the minutes of September 19, 2023 as read. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Phillips, seconded by Supervisor Fox to approve claims. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Breakdown For Payroll Claims Listing Ppe: 9/2/2023 Gross County Share (Match), Total Department, Payroll, Fica Match, Medicare Match , Ipers Match, W/Co.Share Assessor, 10,811.62, 615.92, 144.04, 1,020.62, 12,592.20 Supervisors, 3,933.71, 224.90, 52.60, 371.35, 4,582.56 Auditor, 9,888.66, 543.24, 127.05, 933.48, 11,492.43 Treasurer, 8,221.31, 477.99, 111.78, 776.09, 9,587.17 County Attorney, 9,659.17, 543.09, 127.01, 911.83, 11,241.10 Sheriff, 48,594.17, 2,880.62, 673.72, 4,240.61, 56,389.12 Recorder, 6,817.97, 413.69, 96.75, 643.61, 7,972.02 Auto/Treasurer, 3,885.35, 194.15, 45.40, 366.78, 4,491.68 Drainage, 2,872.80,162.85, 38.08 , 271.19, 3,344.92 Environ.Hlth/Zoning, 1,758.41, 96.32, 22.53, 165.99, 2,043.25 Sec. Road, 78,263.84, 4,558.74, 1,066.17, 7,282.79, 91,171.54 Veterans Admin, 819.15, 50.79, 11.88, 77.33, 959.15 Custodial, 3,045.60, 187.12, 43.76, 287.51, 3,563.99 Dept Human Services, 75.00, 4.65, 1.09, 0.00, 80.74 Townships, 230.00, 14.26, 3.35, 0.94, 248.55 Conservation, 9,449.12, 568.88, 133.04, 886.32, 11,037.36 Elections, 2,369.42, 142.10, 33.23, 223.67, 2,768.42 Emerg. Mgt., 2,099.20, 126.76, 29.65, 198.16, 2,453.77 All Totals, 202,794.50, 11,806.07, 2,761.13, 18,658.27, 236,019.97 Breakdown For Payroll Claims Listing Ppe: 9/16/2023 Gross County Share (Match), Total Department, Payroll, Fica Match, Medicare Match , Ipers Match, W/Co.Share Assessor, 10,811.64, 627.97, 146.87, 1,020.62, 12,607.10 Supervisors, 3,933.71, 230.01, 53.79, 371.35, 4,588.86 Auditor, 9,888.64, 553.84, 129.53, 933.48, 11,505.49 Treasurer, 8,221.32, 488.34, 114.21, 776.09, 9,599.96 County Attorney, 9,675.18, 552.61, 129.24, 911.83, 11,268.86 Sheriff, 52,611.43, 3,151.24, 737.00, 4,570.55, 61,070.22 Recorder, 6,817.98, 414.71, 96.99, 643.61, 7,973.29 Auto/Treasurer, 3,885.36, 200.97, 47.00, 366.78, 4,500.11 Drainage, 2,872.80, 165.70, 38.75, 271.19, 3,348.44 Environ.Hlth/Zoning, 1,758.41, 96.32, 22.53, 165.99, 2,043.25 Sec. Road, 78,041.48, 4,587.41, 1,072.81, 7,367.14, 91,068.84 Veterans Admin, 1,139.18, 70.63, 16.52, 96.21, 1,322.54 Custodial, 2,924.10, 181.30, 42.40, 276.04, 3,423.84 Townships, 485.00, 30.07, 7.04, 4.25, 526.36 Conservation, 9,961.39, 606.78, 141.90, 934.68, 11,644.75 Elections, 2,369.42, 143.12, 33.47, 223.67, 2,769.68 Emerg. Mgt., 2,099.20, 128.47, 30.04, 198.16, 2,455.87 All Totals, 207,496.24, 12,229.49, 2,860.09, 19,131.64, 241,717.46 Access Systems Leasing, Printer Lease$910.44 Agriland Fs Inc, Diesel, Gas$55,007.49 Al's Corner Oil, Gas$29.09 Auto Parts Of Carroll, Labor 35S$210.00 Bauer Built Tire, Tires$850.60 Baycom, Inc, Computer Equipment$50,628.00 Bentson Pest Management, Pest Control$225.00 Bierschbach Equipment & Supply, Tools$96.00 Bill's Water Condition, Inc., Softener Rent$49.70 Black Hills Energy, Utilities$170.79 Bob Barker Company Inc, Supplies$417.17 Bomgaars Inc, Supplies$1,778.40 Briggs Inc. Of Omaha, Supplies$856.10 Burgess Public Health, Services$20,863.29 Cardio Partners, Supplies$2,558.66 Carrier Container Company, Llc, Garbage Services$998.11 Carroll Distributing, Parts$462.00 Cassie Faith, Meeting Expenses$283.19 Central Iowa Distributing Inc, Supplies$206.00 Century Link, Phone Services$204.11 Cj Cooper & Associates, Inc., New Employee Physical$170.00 Cmrs-Fp, Postage$140.81 Cnhi Industrial Capital Productivity Plus, Supplies$163.00 Conequip Parts & Equipment, Pats Hydraulic Pump 12S$5,050.00 Continental Research Corp., Winter Rinse$3,444.40 Cornhusker International Truck, Parts$2,952.88 Dale Vitito, Jack's Uniforms, Uniforms$1,339.40 Dawn Smith, Meeting Expenses$157.88 Dennis Mcqueen, Meeting Mileage$20.17 Dulaney Court Reporting, Services$115.05 Election Administration (County Car), Car Use$167.44 Emergency Medical Products, Supplies$193.79 Employee Benefit Systems, Insurance Premiums$160,780.93 Family Medicine Clinic Pc, Services$165.00 Farm & Home Publishers, Plat Books$720.00 Fidlar Technologies, Checks$242.01 Filtercare Of Nebraska, Llc, Cleaned Filters$295.35 First Bankcard-Auditor, Expenses$415.17 First Bankcard-Conservation, Expenses$641.26 First Bankcard-Data Processing, Expenses$488.50 First Bankcard-Ema, Expenses$288.66 First Bankcard-Zoning, Meeting Expenses$889.00 First Bankcard-Secondary Roads, Expenses$1,427.14 First Bankcard-Sheriff, Expenses$3,223.32 First Bankcard-Treasurer, Expenses$35.70 Frannie's Cafe Llc, Inmate Meals$635.50 Gary Thies, Well Plugging$300.00 Gcc Alliance Concrete Co, Inc, Concrete - Patching$10,374.00 Glenn Wingert, Windshield$894.26 Goslar Funeral Home And Monuments, Services$1,750.00 Government Forms & Supplies, Supplies$2,481.09 Grant Jager, Meeting Mileage$24.15 Great America Financial Service Corp, Postage Meter$119.00 Hamann Trucking Llc, Hauling Granular$26,768.01 Heartland Tires Inc., Tires$430.96 Henry Adkins & Sons Inc., Election Equipment$20,859.50 Hoffman Agency, Insurance$18,858.00 Holiday Inn, Meeting Expense$122.08 Iaccvso, Schooling$180.00 Interstate Battery System Inc, Batteries$285.90 Iowa Division Of Labor Service, Services$350.00 Iowa Law Enforcement Academy, Evaluation$150.00 Iowa's Co Conservation System, Conference$460.00 Isaa, Continuing Education$500.00 Iscta, Meeting$100.00 Issda Financial Administrator, Membership$25.00 Istate Truck Center Inc., Parts$574.55 Janet Brinks, Work Shoes$35.50 Jason Britton, Safety Boots $176.54 Jessen Automotive Llc, Parts, Supplies$101.28 Jim Hawk Truck Trailers Inc., Parts$2,983.10 John Deere Financial, Tools, Parts$997.02 L G Everist Inc, Quartzite$2,277.72 Labels Direct, Labels$179.50 Leaf Capital Funding Llc, Copier Lease$129.00 Loess Hills Historical Society, Funding$1,000.00 Long Lines, Phone Services$3,717.82 Lowe’s, Supplies$32.95 Mac's Chevrolet-Pontiac Inc, Car Care$1,912.27 Mainstay Systems Of Iowa Llc, Maintenance$354.00 Mapleton Communications, Phone Service$97.47 Mapleton Hometown Variety, Fabric For Flags$109.80 Mapleton Press Inc., Publication$916.98 Mapleton, City Of, Utilities$628.66 Martin Marietta Materials, Granular By Rail$46,542.65 Masters Touch, Llc, Postage$2,881.39 Max I Walker, Uniform Service$201.52 Mccloy Chiropractic Clinic, Services$290.00 Menards-Sioux City, Supplies$215.25 Metal Culverts Inc., Pipe And Bands$22,904.80 Mid American Energy, Utilities$675.48 Midwest Honda Suzuki Kubota, 621$594.39 Monona County Extension, Pesticide Training$135.00 Monona County Iron, Stainless Steel Sander$32,000.00 Monona County Sanitary Landfil, Utilities$417.66 Monona County Secondary Roads, Vehicle Repairs$2,156.91 Monona County Sheriff, Services$31.00 Monona County Treasurer, Dd Assessments$39,172.00 Msc Industrial Supply Co., Supplies$2,118.56 North American Truck & Trailer, Filters$425.14 Northwest District Assessor, Continuing Education$550.00 Nyhart, Gasb Report$1,125.00 Office Elements, Supplies$260.30 Onawa Democrat, Publications$1,207.59 Onawa Sentinel, Supplies$968.75 Onawa, City Of, Utilities$6,199.91 O'reilly Automotive Inc., Parts$1,494.60 Orkin, Services$95.99 Other Policy & Administration, Truck Use$68.25 Peggy Rolph, Meeting Expenses$20.91 Pitney Bowes Inc, Postage$197.70 Plymouth County Ema, Supplies$50.00 Postmaster, Box Rent$152.00 Power Wash Usa, Car Wash$38.00 Powerplan, Parts$2,398.76 Railrock Llc, Offload Granular By Rail$10,890.00 Rasmussen Lumber Co, Patching Supplies$147.62 Rasmussen Lumber Company, Supplies$307.44 Rick Deen, Labor$50.00 Rml Architects Llc, Services$6,508.55 Rtl Equipment Inc., Parts$1,164.49 Ryan Publishing Company, Publications$428.40 Safety Kleen Systems Inc, Solvent$246.11 Sam'sclub/Syncb, Inmate Supplements$646.87 Sandy Bubke, Meeting Expenses$386.44 Schildberg Construction Inc., Rock$1,814.76 Schumacher Elevator Co., Services$300.76 Secretary Of State, Services$1,100.75 Sharon L Gries, Postage Reimb$7.90 Silverline Mobile Concrete Llc, Concrete For Bridge Repairs$540.00 Simpco, Housing Support$13,826.00 Siouxland District Health, Water Tests$428.00 Siouxland Hydraulic Inc, Parts$340.96 Soldier, City Of, Utilities Soldier$73.30 Staley's Food Service, Va Outreach$1,106.32 Stangel Pharmacy, Inmate Prescriptions$50.61 State Hygienic Laboratory, Water Test$667.50 Struble Agronomy, Llc, Brome Seed$3,213.88 Terri L Pratt, Meeting Expenses$288.30 Thermo King Christensen, Parts$70.15 Treasurer State Of Iowa, Fire Marshall Division, Tank Registration$60.00 Us Imaging Inc, Document Scanning$56,835.13 Vaughn Foods, Va Food Vouchers$401.28 Verizon Wireless, Phone Services$1,620.50 Veterans Memorial Museum, Funding$2,000.00 Visual Edge It, Inc., Copier Lease$207.33 Western Iowa Power Coop, Utilities$3,130.64 Whks & Co, Contract Engineering Services$8,540.75 Wiatel, Phone Services$1,004.30 Wimactel, Inc., Payphone$91.50 Windstream, Phone Services$69.19 Woodbury County Juvenile Detention Center, Housing$5,550.00 Ziegler Inc, Parts/Labor$22,697.96 Grand Total:$734,625.81 Fund Recap Report Fund: Description 0001 General Basic$95,260.25 0002 General Supplemental$27,874.13 0011 Rural Basic$7,653.95 0020 Secondary Roads$304,244.84 0024 Recorder's Management$1,641.57 0036 Arpa Funding$113,971.68 4000 Emergency Management$12,488.14 4010 E911 Surcharge Trust Fund$8,280.40 4100 County Assessor$2,429.92 8500 Health Insurance Trust Fund$160,780.93 Grand Total:$734,625.81 Motion was made by Supervisor Fox, seconded by Supervisor Phillips to approve General Ledger Journal corrections for Conservation to correct accounts. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Phillips to acknowledge receipt of the Sheriff’s Report of Fees collected for August 2023. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Brouillette, seconded by Supervisor Phillips to authorize the Chairmanís signature on flex group renewal. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Phillips, seconded by Supervisor Brouillette to acknowledge receipt of Manure Management Annual update for Windy Ridge Facility #59953. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Brouillette, seconded by Supervisor Fox to authorize the Chairman’s signature on lease agreement with William J. and Myrna L. Wood. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to approve Rob Meyer as the Recorder’s Compensation Board Representative. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Phillips to approve Beau Hansen as the Treasurers Compensation Board Representative. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Brouillette, seconded by Supervisor Phillips to acknowledge receipt of Manure Management Annual update for Lyle L. Ernst facility #58309. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. It was moved by Supervisor Fox, seconded by Supervisor Brouillette to hereby adjourn at the hour of 2:30 p.m. o’clock. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. /s/Bo Fox BO FOX, CHAIRPERSON MONONA COUNTY BOARD OF SUPERVISORS ATTEST: /s/Peggy A. Rolph PEGGY A. ROLPH, AUDITOR MP10-12-23
