MONONA COUNTY BOARD OF SUPERVISORS MEETING AUGUST 29, 2023 The Monona County Board of Supervisors met in regular session at 8:30 a.m. o’clock on Tuesday, August 29, 2023 in the boardroom of the courthouse in Onawa, Monona County, Iowa with Chairman Fox presiding. Other, Supervisors present: Tom Brouillette and Vince Phillips. Supervisor Absent: None. Also, present was Auditor Peggy A. Rolph. Motion was made by Supervisor Phillips, seconded by Supervisor Brouillette to approve the agenda with adding bid opening after the public hearing. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Tim Peters, Assessor and via phone Ian McConeghey, County Attorney via phone were present for the litigation update. Assessor Peters updated the Board on the status of the information request from Sage Information Services. County Attorney McConeghey updated the Board that the TK Elevator issue is still pending, no action taken. Present along with the Supervisors and Auditor for the Elected Official / Director Meeting were Abby Riesberg, Treasurer; Don Thompson, Veteran Affairs Director; Josh Schaben, Conservation Director; Jim Wigton, IT Director; Kelly Seward, Recorder; Kevin Ewing, Sheriff; and Shawn Bellis, Secondary Roads Superintendent. Absent were Ian McConeghey, County Attorney; Patrick Prorok, EMA Director; Sandy Bubke, Zoning/Environmental Health Administrator; and Tim Peters, Assessor. Activities were discussed and information was shared. Drainage Clerks Bryan Phillips and Amy Borchardt-Sick were present for Drainage business. Present for the discussion on the Onawa Petition for 8th and Pearl Streets were Joe Oliver, John Casady, Onawa Public Works Director; Baylor Bestgen, JEO Consultant; and Patrick Mouw, Veenstra & Kimm. After discussion, it was decided that Joe Oliver would take care of the expenses for the engineering, construction services, and the east intake. The City of Onawa will be responsible for the expense of the west intake. The only expense for the Onawa Drainage District will be the review of the plans and specs by ISG the Districtís Engineer. JEO will present the plans and specs to ISG for approval before the Board of Supervisor will approve the start of construction. Present for the discussion on the Brett Ewing Petition was Patrick Mouw, Veenstra & Kimm. Prior to the meeting Gary Taylor, Attorney reviewed and approved the engineer’s report. A hearing will be set for October 10, 2023 at 10:30 a.m. in the Boardroom of the Courthouse in Onawa, Monona County, Iowa. Letters will be sent out to landowners no later than 20 days prior to the hearing. The McDonald Pit-Hallett Materials access and dedication agreement was discussed. It was moved by Fox, seconded by Brouillette to table the Access and Dedication Agreement until the next meeting for further discussion with Attorney Gary Taylor. Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Secondary Roads Office Manager Deleta Huffman and Maintenance Superintendent Shawn Bellis were present for Secondary Roads business. Motion was made by Supervisor Fox, seconded by Supervisor Phillips to acknowledge receipt of letter from the City of Mapleton regarding weeds at the County Shed. Vote on motion: Ayes: Fox, Brouillette, and Phillips, Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to approve final pay voucher for #18 BRS-8365(601)ó60-67 K-45. Vote on motion: Ayes: Fox, Brouillette, and Phillips, Nays: None. Motion carried. Motion was made by Supervisor Phillips, seconded by Supervisor Brouillette to approve final pay voucher #8 BROS-8365(602)ó8J-67 west Street. Vote on motion: Ayes: Fox, Brouillette, and Phillips, Nays: None. Motion carried. Discussion items were straightening 100th street and Holly Avenue, rail rock delivery, spraying weeds, possible land donation, and tree trimming quote. WHKS will be on site September 6th and 7th. No action was taken. Maureen Hansen, District Director for 3rd Judicial District Department of Correctional Services and Stacy Collins, Probation Officer for Monona County were present to update the Board of Supervisors on an overview of the Third District. Maureen informed the Supervisor that on July 1, 2023 that the Third Judicial District Department of Correctional Services became a part of the Iowa Department of Corrections and are referred to as the Iowa Department of Corrections Third District. When this change took place, the Supervisors from various counties that were board members of the Third Judicial District Department of Correctional Services became an advisory board. Within the Iowa Department of Corrections, there are eight districts and nine prisons. The 3A counties are Lyon, Osceola, Dickinson, Emmet, Kossuth, Palo Alto, Clay, OíBrien, Cherokee and Buena Vista. The 3B counties are Sioux, Plymouth, Woodbury, Ida, Crawford, and Monona. Maureen gave an overview of the services and the levels of supervision of people that are on probation, in jail, in prison, and residing in residential facilities. Discussion followed, no action taken. Motion was made by Supervisor Fox, seconded by Supervisor Phillips to set the minimum of $500 on the County owned property that will go to public auction by sealed bids. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Phillips, seconded by Supervisor Fox to recess at noon. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Phillips to reconvene at 12:55 p.m. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Supervisor Fox moved to call the Public Hearing for the window and door replacement to order at 1:00 p.m. in the Boardroom of the Courthouse, seconded by Supervisor Phillips. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. John Lee, L&L Builders; Cassie Wright, Global Glass & Grazing; Regina Smith and Michelle Matney, RML Architects were present. At 1:10 p.m., it was moved by Supervisor Fox, seconded by Supervisor Phillips to close the public hearing. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Bid opening for the window and door replacement project were as follows Nelson Commercial Construction, Sioux City, Iowa. Bid bond was in order and the bid for the window and door replacement was $833,500. L&L Builders Company, Sioux City, Iowa. Bid bond was in order and the bid for the window and door replacement was $753,280. The bids will be reviewed, no action taken. Present for the demo on the panic buttons were IT Director Jim Wigton, Sheriff Kevin Ewing, Recorder Kelly Seward, West Monona School Superintendent Marty Fonley, and various schools via zoom meeting. Jason Hoopes, Aegix Global presented to the group how the Aegix/Aim panic buttons work they can be used on cell phones, computers, and tablets. Discussion followed, no action taken. Sheriff Kevin Ewing was present to meet with the Board on various items. Motion was made by Supervisor Fox, seconded by Supervisor Phillips to acknowledge receipt of Melissa Watsonís resignation letter as a full-time jailer. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Phillips, seconded by Supervisor Fox to authorize Melissa Watsonís move to part-time jailer, she will start at $15.55 per hour per union contract. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Brouillette, seconded by Supervisor Phillips to give Sheriff Ewing authorization to advertise for a full-time jailer. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Phillips for authorization to remove Jeff Pratt, Patrick Prorok, Rick Deen, Angela Lamb, and Caleb Creech from the United Bank of Iowa bank account. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Brouillette, seconded by Supervisor Fox for authorization to add Sheriff Kevin Ewing, Sgt. Jeremy Bellis, Jailers Ashley Haynes, Megan Garule, and Bobby Queen to the United Bank of Iowa bank account. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Discussion items were staff shortages in jail and dispatch, creating lead jail/dispatch jobs, and the skid loader. No action was taken. Motion was made by Supervisor Phillips, seconded by Supervisor Brouillette to approve the minutes of August 22, 2023 as read. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to approve claims. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Access Systems, Copier Lease$79.50 Access Systems Leasing, Copier Contract$2,538.90 Agriland Fs Inc, Diesel, Gas, Def$24,638.52 Allen's Septic & Portables Llc, Septic Service$285.00 Allied Oil & Supply Inc, Grease$1,065.40 Al's Corner Oil, Gas$4.30 American Underground Supply, Supplies$3,346.44 At & T, Phone Services$186.89 Bauer Built Tire, Tires$2,594.48 Behrens Tools Inc, Tools$425.00 Bill's Water Condition, Inc., Water Softener$61.55 Black Hills Energy, Utilities $480.30 Blencoe Senior Citizens, Appropriation$300.00 Blencoe, City Of, Fy23 2/3 Utilities $532.00 Bomgaars Inc, Supplies$2,461.84 Briggs Inc. Of Omaha, Supplies$15.40 Burgess Clinic Whiting, Services$377.60 Burgess Public Health, Services$33,954.73 Caasa, Funding$500.00 Calhoun-Burns & Assoc. Inc., Bridge Inspection & Rating$2,038.50 Carrier Container Company, Llc, Garbage Service$998.11 Carroll Distributing, Patching - Saw Blade$652.75 Cassie Faith, Supplies$8.54 Central Iowa Distributing Inc, Janitor Supplies$773.00 Century Link, Phone Services$238.06 Chn Garbage Service, Services$180.18 Cj Cooper & Associates, Inc., Random Drug Tests$430.00 Clay County Treasurer, Septic Folders$60.00 Cmrs-Fp, Postage$182.80 Cnhi Industrial Capital Prod. Plus, Supplies$170.35 Core-Mark Midcontinent Inc, Inmate Supplements$1,462.18 Cornhusker International Truck, Parts$715.40 Craig Hartman, Meeting Mileage$25.50 Dale Vitito, Clothing$1,602.25 David Foss, Safety Boots $117.69 Dennis Mcqueen, Meeting Mileage$20.17 Des Moines Register, Help Wanted Engineer$208.35 Diesel Specialities Inc, Parts, Labor$2,026.88 Eakes Office Solutions, Supplies$82.02 Ed M Feld Equipment Co., Services$503.95 Election Administration (County Car), Meetings$55.51 Employee Benefit Systems, Insurance Premiums$158,158.56 Family Crisis Centers, Funding$500.00 Family Medicine Clinic Pc, Inmate Medical$272.00 Farner-Bocken Company, Food Supplements$861.52 First Bankcard-Auditor, Expenses$338.00 First Bankcard-Conservation, Expenses$1,032.21 First Bankcard-Data Processing, Computer Supplies$389.31 First Bankcard-Env/Zoning, Expenses$197.96 First Bankcard-Secondary Roads, Expenses$808.75 First Bankcard-Va, Expenses$69.50 First Bankcard-Sheriff, Expenses$716.88 Frannie's Cafe Llc, Inmate Meals$1,464.75 Gcc Alliance Concrete Co, Inc, Patching$2,359.00 Government Forms & Supplies, Supplies$885.00 Grant Jager, Meeting Mileage$24.15 Great America Financial Service Corp, Postage Meter Rent$119.00 Groves, Donald C, Services$35.00 Hamann Trucking Llc, Hauling Granular$114,072.82 Harland Technology Services, Work Station$872.00 Hoffman Agency, Insurance Renewal$445,116.00 Iceoo, 2023 Fall Conference$250.00 Ida County Sheriff, Inmate Housing$300.00 Interstate Battery System Inc, Batteries$415.90 Iowa Aerial Applicators, Spraying$1,800.00 Iowa Dept Of Public Safety, Quarterly Terminal Billing$1,278.00 Iowa Prison Industries, Decals$207.90 Iowa's Co Conservation System, Membership$1,500.00 Isac, License$3,475.00 Istate Truck Center Inc., Parts, Labor$2,768.44 Jack's Ok Tire Service, Tires $26,748.00 James Alexander, Mileage Reimbursement$13.80 Jared Mohr, Pesticide Testing$125.00 Jim Hawk Truck Trailers Inc., Parts$581.52 Jim Thies, Mileage Reimbursement$57.50 Joe Lander, Meeting Mileage$16.32 John Deere Financial, Supplies/Services$6,023.87 L G Everist Inc, Quartzite$2,467.84 Leaf Capital Funding Llc, Copier Lease$129.00 Linda Friis, Mileage Reimbursement$46.00 Lois Wilson, Mileage Reimbursement$23.00 Long Lines, Phone Services$3,493.56 Lube-Tech & Partners, Llc, Oil$879.62 Mail Services, Llc, Postage Services$662.43 Mapleton Communications, Phone Service$97.47 Mapleton Press Inc., Publication$1,347.45 Mapleton, City Of, Utilities$540.15 Mark Witzel, Meeting Mileage$26.56 Martin Marietta Materials, Granular$179,649.75 Marvin Hausman, Mileage Reimbursement$5.75 Mary Jo Dehn, Meeting Mileage$18.36 Max I Walker, Mechanic Uniforms$251.90 Mccloy Chiropractic Clinic, Drug Tests$615.00 Mcnally Operations Llc, Furniture$2,984.51 Meloy Law Firm, Assessor Lawsuit Fee$22,489.00 Menards-Sioux City, Supplies$1,166.40 Metal Culverts Inc., Cmp Pipe And Bands Stock$122,400.15 Mid American Energy, Utilities, Lighting$861.75 Mid Country Machinery Inc, Equipment Rental Mcneill Ditch$11,016.00 Mid-American Research Chemical, Cleaning Supplies$411.92 Midwest Honda Suzuki Kubota, Oil$385.32 Midwest Wheel Co. Inc., Grease Seal$133.10 Monona Co. Economic Dev. Partnership, Funding$15,500.00 Monona Co. Historic Preservation, Funding$500.00 Monona County Iron, Culverts$813.11 Monona County Sanitary Landfil, Landfill Services $2,201.27 Monona County Secondary Roads, Fuel$643.21 Monona County Sheriff, Legal Services$253.13 Monona County Treasurer, Drainage Taxes$64.00 Mrb Enterprises Llc, Garage Door Repairs $222.00 Msc Industrial Supply Co., Supplies$1,218.45 Nancy Mcgrain, Mileage Reimbursement$46.00 Newman Traffic Signs Inc., Signs$729.31 Nick Kafton, Safety Boots$104.17 North American Truck & Trailer, Filters$516.78 North Central District Of Assessors, Continuing Education$500.00 Northside Shop Inc., Repairs$181.00 Office Elements, Equipment $2,368.14 Onawa Democrat, Publication$1,228.89 Onawa Sentinel, Subscription$270.00 Onawa, City Of, Utilities$5,020.00 O'reilly Automotive Inc., Car Repairs$930.02 Orkin, Services$95.99 Other Policy & Administration, County Truck$20.48 Patty Mccall, Mileage Reimbursement$29.90 Peggy Rolph, Meeting Expenses$96.28 Polk County Sheriff, Services$84.41 Powerplan, Parts$700.22 Productivity Plus Account, Parts$195.37 Property Records Industry Association, Association Dues$60.00 Railrock Llc, Off Load Rail Cars$3,630.00 Rasmussen Lumber, Supplies$1,360.11 Rees Mack Sales & Services Inc, Parts$291.05 Reporting Services, Llc, Services$1,269.25 Riverside Technologies Inc, Computer Towers$32,801.24 Rml Architects Llc, Services$5,445.94 Ryan Publishing Company, Publication$534.80 Sam's Club Mc/Syncb, Inmate Supplements$463.68 Sandy Bubke, Meeting Expenses$337.13 Sc Supply Company Llc, Road Closed Mesh Signs$431.64 Schildberg Construction Inc., Rock$2,358.42 Schumacher Elevator Co., Services$1,020.76 Sharon L Gries, Fall Conference Expenses$381.21 Sioux Sales Co, Ballistic Vests$11,526.25 Siouxland District Health, Water Testing$689.00 Siouxland Hydraulic Inc, Parts, Labor$180.82 Soldier, City Of, Utilities Soldier$73.30 Sooland Bobcat, Parts$156.27 Stamp Fulfillment Services, Window Envelopes$1,584.00 Stangel Pharmacy, Inmate Prescriptions$560.98 Staples Credit Plan, Supplies$49.94 State Hygienic Laboratory, Water Tests$533.50 Struble Agronomy, Llc, Chemicals$681.28 Terri L Pratt, Electric Cooler$150.14 Thomson Reuters, Library Material$415.25 Timothy C Peters, Fall Conference Expenses$445.36 Town Of Moorhead, Utilities $88.60 Tri State Communications, E911 Microwave Link Replacement$65,424.00 Vanguard Appraisals Inc, Service Fees$7,520.00 Vaughn Foods, Food Vouchers$445.56 Verizon Wireless, Phone Services$2,484.74 Vestige Group, The Llc, Tracking Device$106.47 Visual Edge It, Inc., Copier Lease$502.39 Walter Morgan Jr, Safety Clothing Morgan$157.24 Western Iowa Power Coop, Utilities$4,293.38 Whks & Co, Services$11,810.89 Wiatel, Phone Services$502.15 William J. Wood, West Central Development$350.00 Wimactel, Inc., Payphone$183.00 Windstream, Utilities$1,071.23 Wireless World, Supplies$49.99 Woodbury Co Board Of Supervisor, Pathology Services$200.00 Woodbury County Sheriff, Services$81.00 Ziegler Inc, Parts, Oil, Filters$1,443.83 Grand Total$1,411,033.61 Fund Recap Report Fund, DescriptionFund Total 0001 General Basic$148,573.27 0002 General Supplemental$254,279.63 0011 Rural Basic 34599.76 0020 Secondary Roads668905.02 0027 Conservation Land Acquisition, 2481.28 0036 Arpa Funding40241.18 0040 Conservation Trust Fund172.09 4000 Emergency Management1185.79 4010 E911 Surcharge Trust Fund67652.59 4100 County Assessor34784.44 8500 Health Insurance Trust Fund158158.56 Grand Total: $1,411,033.61 Breakdown For Payroll Claims Listing Ppe: 8/5/2023 Gross County Share (Match), Total Department, Payroll, Fica Match, Medicare Match , Ipers Match, W/Co.Share Assessor, 10,811.61, 615.92, 144.04, 1,020.62, 12,592.19 Supervisors, 3,933.71, 224.90, 52.60, 371.35, 4,582.56 Auditor, 9,888.66, 543.24, 127.05, 933.48, 11,492.43 Treasurer, 8,221.31, 477.99, 111.78, 776.09, 9,587.17 County Attorney, 9,659.17, 543.09, 127.01, 911.83, 11,241.10 Sheriff, 48,059.31, 2,844.03, 665.15, 4,212.53, 55,781.02 Recorder, 6,817.98, 413.69, 96.75, 643.61, 7,972.03 Auto/Treasurer, 3,885.37, 194.15, 45.40, 366.78, 4,491.70 Drainage, 2,021.30, 110.05, 25.74, 190.82, 2,347.91 Environ.Hlth/Zoning, 1,758.40, 96.32, 22.53, 165.99, 2,043.24 Sec. Road, 74,356.72, 4,304.63, 1,006.74, 6,851.89, 86,519.98 Veterans Admin, 381.00, 23.62, 5.52, 35.97, 446.11 Custodial, 2,991.60, 183.77, 42.98, 282.41, 3,500.76 Conservation, 10,202.74, 615.60, 143.97, 957.46, 11,919.77 Elections, 2,369.42, 142.10, 33.23, 223.67, 2,768.42 Emerg. Mgt., 2,099.21, 126.76, 29.65, 198.17, 2,453.79 All Totals, 197,457.51, 11,459.86, 2,680.14, 18,142.67, 229,740.18 Breakdown For Payroll Claims Listing Ppe:8/19/2023 Gross County Share (Match), Total Department, Payroll, Fica Match Medicare Match, Ipers Match, W/Co.Share Assessor, 10,811.63, 627.97, 146.87, 1,020.62, 12,607.09 Supervisors, 3,933.71, 230.01, 53.79, 371.35, 4,588.86 Auditor, 9,888.64, 553.84, 129.53, 933.48, 11,505.49 Treasurer, 8,221.31, 488.34, 114.21, 776.09, 9,599.95 County Attorney, 9,659.16, 551.62, 129.01, 911.83, 11,251.62 Sheriff, 49,010.73, 2,928.01, 684.81, 4,266.57, 56,890.12 Recorder, 6,817.98, 414.71, 96.99, 643.61, 7,973.29 Auto/Treasurer, 3,885.36, 200.97, 47.00, 366.78, 4,500.11 Drainage, 2,872.80, 165.70, 38.75, 271.19, 3,348.44 Environ.Hlth/Zoning, 1,758.40, 96.32, 22.53, 165.99, 2,043.24 Sec. Road, 75,346.85, 4,406.90, 1,030.61, 7,009.79, 87,794.15 Veterans Admin, 1,082.03, 67.09, 15.69, 90.82, 1,255.63 Custodial, 2,573.10, 159.54, 37.31, 242.90, 3,012.85 Conservation, 9,945.11, 605.77, 141.66, 933.14, 11,625.68 Elections, 2,369.42, 143.12, 33.47, 223.67, 2,769.68 Emerg. Mgt., 2,099.20, 128.47, 30.04, 198.16, 2,455.87 All Totals, 200,275.43, 11,768.38, 2,752.27, 18,425.99, 233,222.07 Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to acknowledge thank you letter from Family Crisis Center. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Phillips, seconded by Supervisor Fox to authorization the Chairmanís signature on Monona County & Provider Agreement with Monona County Historical Society. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion Carried. The job description for the Building Maintenance Position was reviewed, no action taken. Motion was made by Supervisor Phillips, seconded by Supervisor Brouillette to give authorization to acquire bids for vehicle for County Employee use, using ARPA Funds. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion Carried. It was moved by Supervisor Phillips, seconded by Supervisor Brouillette to hereby adjourn at the hour of 3:57p.m. o’clock. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. /s/Bo Fox BO FOX, CHAIRPERSON MONONA COUNTY BOARD OF SUPERVISORS ATTEST: /s/Peggy A. Rolph PEGGY A. ROLPH, AUDITOR MP9-14-23
