Iowa County Treasurer’s E-Government Alliance Board of Directors Meeting Minutes Wednesday, March 19, 2025, 9:30 AM – Microsoft Teams Present: Abby Riesberg, Amy Johnson, Beth Gerlach, Chad Murray, Mark Myers, Linda Manwarren Minutes from March 12, 2025, Board Meeting were approved with a motion by Beth, second by Amy, all ayes. Treasurer’s Report: There is an ending balance on March 18, 2025 of $1,227,784.07 which includes IPAIT account. Approved with a motion by Abby, second by Mark, all ayes. Checks Written: EFT Debits and Transfers: Analysis Charge; 153.82 Deposits and Transfers: Merchant Services: Discussion of a few counties having an issue with card machines as the sale was processed as an authorization instead of a sale. Shem is looking into the problem and will report back with reason and solution. RFP: Meeting with Catalis will be set up in near future as Catalis wants to meet and discuss ICTEA Board decision to use a one-year extension in the current contract with Catalis. Scheduling is in progress. Catalis: Linda stated that Chris is getting close to completing the calendar enhancement request. Proposed Future Web Enhancements with hope to implement by June 30, 2025: 1. Add fields for valuation for current tax year and future tax year for scheduled pmts. - 8 estimated hours – waiting on information from Solutions and Tyler software vendors. 2. Find solution to prevent out-of-order payment. Example: previous year taxes are delinquent, but taxpayer pays current year before previous year. – 12 estimated hours – pulled enhancement back to adjust enhancement as causing issue for taxpayer when paying special assessments, 8-7-24. 3. Add a Vendor/Partner tab on website – 20 estimated hours 4. Automatic treasurer duties calendar reminders emailed – 40 estimated hours 5. Enhance reporting criteria for escrow companies for specific parcels – TBD 6. Enhance the Library/Knowledge documents to have “preview document” instead of “download” to prevent unnecessary files accumulating on the PCs download folder taking up unnecessary space. – 5 estimated hours 7. Develop a survey link (similar to Survey Monkey) – 120 estimated hours 8. Enhance the search criteria to include receipt number in addition to parcel number – 5 estimated hours 9. Enhancement for customers to verify/review parcels current mailing address when an online payment is completed, similar to the MV side. – 15 estimated hours DOT Modernization: Continued discussion of potential negative impact on ICTEA by DOT Modernization. Upcoming Meetings: Wednesday, April 2, 2025 at 9:30 AM – ICTEA Board Meeting Other Items: Discussion if reports were sent to Service Fee Review Committee and if they needed additional items to help with a service fee recommendation. Mark was going to reach out to Shelly to discuss if additional items were needed/received. Beth sent the most recent audit report to FNBO/NMI to be in compliance with ACH Capabilities. Anita was unable to send reports as she reports she is still having balancing issues with the reports provided by FNBO/NMI. Discussion of lack of reporting from FNBO/NMI followed. Next Board Meeting: Wednesday, April 2, 2025 at 9:30 AM – Microsoft Teams Motion to adjourn meeting by Amy, second by Beth, all ayes. Respectfully submitted, Abby Riesberg MP4-10-25
