Iowa County Treasurer’s E-Government Alliance Board of Directors Meeting Minutes Wednesday, March 12, 2025, 11:00 AM – Des Moines Present: Abby Riesberg, Amy Johnson, Barb Vance, Beth Gerlach, Chad Murray, Mark Myers, Linda Manwarren Minutes from March 5, 2025, Board Meeting were approved with a motion by Amy, second by Beth, all ayes. Treasurer’s Report: There is an ending balance on March 11, 2025 of $1,227,937.89 which includes IPAIT account. Approved with a motion by Abby, second by Mark, all ayes. Checks Written: 7038, Tracey Marshall; 99.16 7039, The Mapleton Press; 55.92 EFT Debits and Transfers: Deposits and Transfers: Tracey Marshall, Void & Reissue Ck #7010; 99.16 Merchant Services: Review of process for changing account information for a county. RFP: Motion by Amy to use a one-year extension in the current contract with Catalis due to the looming unknowns with IA DOT modernization, seconded by Beth. Mark will contact Catalis and legal counsel of decision. Catalis: Linda stated that Chris is currently working on the calendar enhancement request. Proposed Future Web Enhancements with hope to implement by June 30, 2025: 1. Add fields for valuation for current tax year and future tax year for scheduled pmts. - 8 estimated hours – waiting on information from Solutions and Tyler software vendors. 2. Find solution to prevent out-of-order payment. Example: previous year taxes are delinquent, but taxpayer pays current year before previous year. – 12 estimated hours – pulled enhancement back to adjust enhancement as causing issue for taxpayer when paying special assessments, 8-7-24. 3. Add a Vendor/Partner tab on website – 20 estimated hours 4. Automatic treasurer duties calendar reminders emailed – 40 estimated hours 5. Enhance reporting criteria for escrow companies for specific parcels – TBD 6. Enhance the Library/Knowledge documents to have “preview document” instead of “download” to prevent unnecessary files accumulating on the PCs download folder taking up unnecessary space. – 5 estimated hours 7. Develop a survey link (similar to Survey Monkey) – 120 estimated hours 8. Enhance the search criteria to include receipt number in addition to parcel number – 5 estimated hours 9. Enhancement for customers to verify/review parcels current mailing address when an online payment is completed, similar to the MV side. – 15 estimated hours DOT Modernization: Continued discussion of potential negative impact on ICTEA by DOT Modernization. Upcoming Meetings: Thursday, March 13, 2025 at 3:30 PM – ICTEA Membership Meeting Other Items: Review of PowerPoint to present at Membership Meeting. Next Board Meeting: Wednesday, March 19, 2025 at 9:30 AM – Microsoft Teams Motion to adjourn meeting by Chad, second by Mark, all ayes. Respectfully submitted, Abby Riesberg MP3-27-25
