Iowa County Treasurer’s E-Government Alliance Board of Directors Meeting Minutes Wednesday, March 5, 2025, 9:30 AM - Microsoft Teams Present: Abby Riesberg, Amy Johnson, Barb Vance, Beth Gerlach, Chad Murray, Mark Myers, Linda Manwarren Minutes from February 19, 2025, Board Meeting were approved with a motion by Amy, second by Mark, all ayes. Treasurer’s Report: There is an ending balance on March 4, 2025 of $1,227,993.81 which includes IPAIT account. Approved with a motion by Abby, second by Amy, all ayes. Checks Written: 7031, Beth Gerlach, Mileage, 289.80 7032, Scott Co Treasurer, Mileage, 248.64 7033, Abby Riesberg, Mileage, 201.60 7034, Amy Johnson. Mileage, 169.40 7035, Mark Myers, Mileage, 200.20 7036, Chad Murray, Mileage, 142.80 7037, The Mapleton Press, 53.87 EFT Debits and Transfers: Analysis Charge, 155.87 Cred Card Pymt, ICTEA Mtg, Hotel & Meals 894.88 Catalis, Monthly Payment, 52,269.00 Deposits and Transfers: Transfer, January Merch Fees, 26,893.06 Interest, Operating Acct, 386.53 Interest, Adjustment, 0.01 Interest, Merch Acct, 426.66 Interest, Adjustment, 0.08 Interest, Clearing Acct, 2,879.53 Merchant Services: Review of process for changing account information for a county. RFP: Secured legal counsel to review future contract for website hosting. Discussion of what board members expect from website host vendor. Catalis: Linda stated that Chris is currently working on the calendar enhancement request. Proposed Future Web Enhancements with hope to implement by June 30, 2025: Add fields for valuation for current tax year and future tax year for scheduled pmts. - 8 estimated hours – waiting on information from Solutions and Tyler software vendors. Find solution to prevent out-of-order payment. Example: previous year taxes are delinquent, but taxpayer pays current year before previous year. – 12 estimated hours – pulled enhancement back to adjust enhancement as causing issue for taxpayer when paying special assessments, 8-7-24. Add a Vendor/Partner tab on website – 20 estimated hours Automatic treasurer duties calendar reminders emailed – 40 estimated hours Enhance reporting criteria for escrow companies for specific parcels – TBD Enhance the Library/Knowledge documents to have “preview document” instead of “download” to prevent unnecessary files accumulating on the PCs download folder taking up unnecessary space. – 5 estimated hours Develop a survey link (similar to Survey Monkey) – 120 estimated hours Enhance the search criteria to include receipt number in addition to parcel number – 5 estimated hours Enhancement for customers to verify/review parcels current mailing address when an online payment is completed, similar to the MV side. – 15 estimated hours DOT Modernization: Continued discussion of potential negative impact on ICTEA by DOT Modernization. Upcoming Meetings: Wednesday, March 12, 2025 at 10:00 AM – ITAT & DOT Wednesday, March 12, 2025 at 11:00 AM – ICTEA Board Meeting Thursday, March 13, 2025 at 3:30 PM – ICTEA Membership Meeting Other Items: Discussion on topics to present at March 13 Membership Meeting. Next Board Meeting: Wednesday, March 12, 2025 at 11:00 AM, Des Moines Motion to adjourn meeting by Beth, second by Chad, all ayes. Respectfully submitted, Abby Riesberg MP3-20-25
