Iowa County Treasurer’s E-Government Alliance Board of Directors Meeting Minutes Wednesday, June 25, 2025, 10:00 AM – Story County Admin Building, Nevada Present: Abby Riesberg, Amy Johnson, Beth Gerlach, Barb Vance, Linda Manwarren, Mark Myers, Shelly Sitzmann, Ted Rasmusson, Shem, Anita Minutes from June 11, 2025 Board Meeting were approved with a motion by Amy, second by Beth, all ayes. Treasurer’s Report: There is an ending balance on June 23, 2025 of $1,426,346.62 which includes IPAIT account. Approved with a motion by Abby, second by Mark, all ayes. Checks Written: 7047, Mapleton Press, 56.43 7048, Mapleton Press, 77.98 EFT Debits and Transfers: Analysis Charge, 174.85 Deposits and Transfers: Transfer, May Merch Fees, 27,654.00 Election of Officers for FY25: motion to approve the following slate of officers by Mark, second by Abby, all ayes. Chair – Amy Johnson; Vice Chair – Shelly Sitzmann; Treasurer – Beth Gerlach; Secretary – Abby Riesberg; Past President – Mark Myers; ISCTA Liaison – Ted Rasmusson FNBO Resolutions: Resolution 2025-01 Naming Depositories for FY25 approved by Board Resolution 2025-02 Authorizing Banking Signatures for FY 25 approved by Board IPAIT Signature Card was updated with new ICTEA Board members. PMA Financial Management: Anita shared a reviewed rolling discrepancies in reports and communication held with Shem and Jennifer from FNBO. Review of services provided by PMA Financial Management. Anita shared news of upcoming merger and name change of PMA to become PTMA by June 30, 2025. ICTEA Officers Bond: Beth will look into renewing the Treasurer Bond for another year. Interest Distribution: Discussion of upcoming interest distribution to the Counties and the collaboration of vendors and board members involved. Catalis: Linda provided a preview of the page uniformity template and stated the survey enhancement is in testing. Proposed Future Web Enhancements with the hope of implementation by June 30, 2025: 1. Add fields for valuation for current tax year and future tax year for scheduled pmts. - 8 estimated hours – waiting on information from Solutions and Tyler software vendors. 2. Find a solution to prevent out-of-order payment. Example: previous year taxes are delinquent, but taxpayers pay the current year before the previous year. – 12 estimated hours – pulled enhancement back to adjust enhancement as causing issue for taxpayer when paying special assessments, 8-7-24. 3. Add a Vendor/Partner tab on website – 20 estimated hours 4. Enhance reporting criteria for escrow companies for specific parcels – TBD 5. Enhance the Library/Knowledge documents to have “preview document” instead of “download” to prevent unnecessary files accumulating on the PCs download folder taking up unnecessary space. – 5 estimated hours 6. Develop a survey link (like Survey Monkey) – 120 estimated hours 7. Enhancement for customers to verify/review parcels current mailing address when an online payment is completed, similar to the MV side. – 15 estimated hours Merchant Services: Shem informed the board of new point of sale terminals as the current terminals will be approaching sunset in 2027. Shem will provide more detailed information at the next board meeting. DOT Modernization: Continued discussion of DOT Modernization, aka MVD360. Upcoming Meetings: Wednesday, July 9, 2025, 9:30 AM: ICTEA Board Meeting Tuesday, August 19, 2025, time TBD: ICTEA Board Meeting, Des Moinies, IA Thursday, August 21, 2025, time TBD: ICTEA Membership, Des Moines, IA Thursday, October 23, 2025, time TBD: ICTEA Board and Web Policy Group Other Items: Next ICTEA Board Meeting: Wednesday, July 9, 2025, at 9:30 AM – Microsoft Teams Motion to adjourn meeting by Chad, second by Abby, all ayes. Respectfully submitted, Abby Riesberg MP7-24-25
