Iowa County Treasurer’s E-Government Alliance Board of Directors Meeting Minutes Wednesday, January 8, 2025, 9:30 AM Microsoft Teams Present: Abby Riesberg, Amy Johnson, Barb Vance, Beth Gerlach, Mark Myers, Chad Murray, Linda Manwarren, Guest Shem Slater Minutes from December 23, 2024, Board Meeting were approved with a motion by Amy, second by Beth, all ayes. Treasurer’s Report: There is an ending balance on January 7, 2025 of $1,283,084.04 which includes IPAIT account. Approved with a motion by Abby, second by Amy, all ayes. Checks Written: 7025, The Mapleton Press, 42.58 7026, Farm Credit Overpayment Refund, 1,602.30 EFT Debits and Transfers: Catalis, Monthly Payment, 52,269.00 Deposits and Transfers: Transfer from Clearing, Farm Credit Overpayment, 1,602.30 Interest, Operating Acct, 499.29 Interest, Adjustment, 0.01 Interest, Merch, 486.02 Interest, Adjustment, 0.04 Interest, Clearing, 1,482.68 Merchant Services: Shem provided enhancement progress on customer receipt reflecting convenience fee and reports separating the base amount, convenience fees, and combined totals. Discussion about schedule of implementation followed. RFP: Motion by Mark to pursue outside legal counsel to begin constructing contract for potential outside web vendor. Seconded by Beth, all ayes. Catalis: No updates from Linda. Review of future enhancements and goal to implement by June 30, 2025. Proposed Future Web Enhancements: Add fields for valuation for current tax year and future tax year for scheduled pmts. - 8 estimated hours – waiting on info. from Solutions and Tyler Find solution to prevent out-of-order payment. Example: previous year taxes are delinquent, but taxpayer pays current year before previous year. – 12 estimated hours – pulled enhancement back to adjust enhancement as causing issue for taxpayer when paying special assessments, 8-7-24. Add a Vendor/Partner tab on website – 20 estimated hours Automatic treasurer duties calendar reminders emailed – 40 estimated hours Enhance reporting criteria for escrow companies for specific parcels – TBD Enhance the Library/Knowledge documents to have “preview document” instead of “download” to prevent unnecessary files accumulating on the PCs download folder taking up unnecessary space. – 5 estimated hours Develop a survey link (similar to Survey Monkey) – 120 estimated hours Enhance the search criteria to include receipt number in addition to parcel number – 5 estimated hours Enhancement for customers to verify/review parcels current mailing address when an online payment is completed, similar to the MV side. – 15 estimated hours Mileage Reimbursement: Motion by Mark to increase ICTEA mileage reimbursement from 67 cents to 70 cents per mile to keep in line with federal guidelines. Seconded by Beth, all ayes. Upcoming Meetings: Wednesday, March 12th, 2025 at 3:00 PM – ICTEA Board Meeting Thursday, March 13th, 2025 at 3:30 PM – ICTEA Membership Meeting Other Items: Amy completed the Bi-Annual Report with Iowa Secretary of State. Next Board Meeting: Wednesday, January 22, 2025 at 9:30 AM, Microsoft Teams Motion to adjourn meeting by Beth, second by Abby, all ayes. Respectfully submitted, Abby Riesberg MP1-16-25
