City of Ute REGULAR COUNCIL MEETING November 4, 2024 – City Hall 7:00pm – Monday The Ute City Council met with Mayor Henschen in regular, open session on Monday, November 4, 2024 at 7pm in the Council Chambers, City Hall with the following council members present: Jimmy Carlson, Josh Gotto, Sue Kelm, Matt Leitz, Ryan Pithan. Also present: City Clerk Megan Peitsch, Public Works Superintendent Lonnie Carlson, Ethan Joy – JEO, Shane McIntyre – Nextlink, Denise Dunahoo. The meeting was called to order at 7:00pm by Mayor Henschen. Motion by JCarlson/Gotto to approve the agenda. All Ayes. MC Shane McIntyre from Nextlink (AMG) spoke regarding the installing equipment on the new water tower and the lease. Motion by Pithan/Kelm to offering a lease for $275/month, 3 year contract, with a to-be-negotiated yearly escalator to the rent. All Ayes. MC David King was listed on the agenda, but was not present and no correspondence was received on his behalf. Ethan Joy from JEO Engineering gave an update on the proposed change from the last meeting to King Construction’s change order. The USDA did not concur on the proposed change. The previous change order was split into two change orders. Motion by Leitz/Gotto to approve the following three items for Group B (King Construction): Change Order #4 – Group B, Change Order #5 – Group B, Final Pay App #11 Group B. All Ayes. MC Public Forum had no speakers. The Mayor stated that no building permits had been approved. Public Works Superintendent LCarlson gave a general update. The new water tower is now live. Clean up and ground restoration is coming for the site. City Clerk Peitsch presented the following financial reports for the month of October: Cash Report, Treasurer’s Report, Budget by Function Report, Bank Reconciliation for Bank 1, Bank 2, Bank 3. Utility Reconciliation for October was also presented and discussed. The City has closed on the USDA loan on November 4 and the Interim Construction Loan with UBI was paid off on the same date. It was noted that our bills/payroll totals are from council meeting to council meeting to allow for efficiency of paying bills on time, but financial reports are calendar months. November 4 the City received funds from the USDA loan for the interim construction loan pay off. The received funds will be reflected in next month’s treasurer’s report, but the check payment will show in this month’s bills. The USDA SEARCH grant is still underway and the City is working with JEO and USDA. Receipts for October totaled: $242,432.33. 001 GENERAL $77,108.08, 110 ROAD USE TAX $3,786.06, 112 EMPLOYEE BENEFITS $6,940.23, 121 LOCAL OPTION SALES TAX $4,293.91, 303 CAP 2023 WATER TOWER PR $131,434.00, 600 WATER $12,206.00, 610 SEWER $6,664.05 Motion by Leitz/Pithan to approve the consent agenda consisting of: Approval of October 2024 Bills and Payroll; Approval of City Council Minutes: 10/07/2024 Regular Meeting and 10/14/2024 Special Meeting; Approval of October cash report, treasurer’s report, budget by function, bank and utility reconciliations as presented by the City Clerk; Water Tower Project: Approval of Pay App 12 – Group A (Maguire Iron), Approval of Change Order #2 – Group A (Maguire Iron), Approval of Change Order #3 – Group A (Maguire Iron), Approval of Substantial Completion Notice – Group A (Maguire Iron). All Ayes. MC Motion by Gotto/Leitz to approve the second reading in title only of ORDINANCE 231 – An Ordinance Amending the Ute Municipal Code, 2017, Title VI – Physical Environment Chapter 5 – Billing Charges (Amending Water Rate to Add Water Improvement Fee). Results of Vote: Ayes: JCarlson, Gotto, Kelm, Leitz, Pithan. Nays: None. Absent: None. Motion Carried 5-0-0 Mayor Henschen introduced ORDINANCE 232 – Amending the Ute Municipal Code, 2017, Title VI – Physical Environment, Chapter 8, Sidewalk Regulations. Motion by Leitz/Gotto to approve the first reading in title only. Results of Vote: Ayes: JCarlson, Gotto, Kelm, Leitz, Pithan. Nays: None. Absent: None. Motion Carried 5-0-0. Motion by Pithan/Kelm to suspend the rules with respect to Ordinance 232 and move the Ordinance into final passage. Results of Vote: Ayes: JCarlson, Gotto, Kelm, Leitz, Pithan. Nays: None. Absent: None. Motion Carried 5-0-0. Motion by JCarlson/Pithan to approve the final passage and adoption of Ordinance 232. Results of Vote: Ayes: JCarlson, Gotto, Kelm, Leitz, Pithan. Nays: None. Absent: None. Motion Carried 5-0-0. ORDINANCE 232 duly adopted upon publication. Mayor Henschen introduced ORDINANCE 233 – Amending the Ute Municipal Code, 2017, Title II – Policy and Administration, Chapter 9 City Council, Section 2-9-3.1 Regular Meetings. Motion by Gotto/JCarlson to approve the first reading in title only. Results of Vote: Ayes: JCarlson, Gotto, Kelm, Leitz, Pithan. Nays: None. Absent: None. Motion Carried 5-0-0. Motion by JCarlson/Pithan to suspend the rules with respect to Ordinance 232 and move the Ordinance into final passage. Results of Vote: Ayes: JCarlson, Gotto, Kelm, Leitz, Pithan. Nays: None. Absent: None. Motion Carried 5-0-0. Motion by Leitz/Gotto to approve the final passage and adoption of Ordinance 232. Results of Vote: Ayes: JCarlson, Gotto, Kelm, Leitz, Pithan. Nays: None. Absent: None. Motion Carried 5-0-0. ORDINANCE 233 duly adopted upon publication. As a result of ORDINANCE 233, regular City Council meetings will now be the second Monday of each month at 6:00pm at City Hall. Discussion was held on sidewalk inspections/abatements. Clerk will compile information to be presented at the March meeting. A general notice will be sent with the pet applications in December. A building permit for 409 S Riddle Ave (carport) was discussed in relation to current code. The building permit will need to go before the Board of Adjustment for a variance. A proposed budget amendment for FY2024 was presented for Council review and discussion. Clerk will prepare formal budget amendment for next meeting. Motion by Gotto/Kelm to move to closed session under Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. All Ayes. MC City Council entered closed session at 8:01pm. The detailed minutes and recording have been sealed in accordance with Iowa Code 25.1(5). City Council returned to open session at 8:09pm. The next regular City Council meeting will be Monday December 9, 2024 at 6pm at City Hall. Motion by Gotto/Kelm to adjourn at 8:12pm. All Ayes. MC Submitted by: Megan Peitsch October 2024 Claims Report For November Meeting Vendor, Reference Amount Acco, Water Chemicals$319.00 Badger Meter, Meter Hosting$28.19 Bomgaars, Supplies$115.60 Chn Garbage Service, Garbage Pick Up$2,400.10 Community Bank, Nsf Service Charge Water Bill$6.00 Cory Abbott, Street Work $1,300.00 Dakota Supply Group, Fire Hydrant Parts$958.31 Eftps Irs, Fed/Fica Taxes$1,437.62 Elevate Roofing, Post Office Roof$13,410.00 Foundation Analytical Lab, Water Testing$70.50 Hydro Optimization And Automat, Water Tower Project$6,581.50 Incontrol Electronics, Fire Door Dues$17.00 Iowa One Call, Digging $20.70 Iowa Rural Water, Irwa 2025 Dues$305.00 Ipers, Ipers-Regula $1,078.48 Jeo Consulting Group, Water Tower Engineering$362.50 Maguire Iron, Water Tower Pay App 11$114,000.00 Mapleton Press, Publishing$189.30 Megan Peitsch, Budget Workshop Reg Reimburse $138.78 Midamerican Energy, Electric$1,490.90 Moores Portables & Pumping, Port-A-Pot$40.00 Quill, Supplies $84.57 Iowa Department Of Revenue, Oct 2024 Wet Tax$653.17 Iowa Department Of Revenue, Oct 2024 W/H Tax$260.04 Stinn Backhoe & Plumbing, Water Main Repair$2,669.56 United Bank Of Iowa, Water Twr Interim Loan Payoff$1,803,472.00 Usps, Postage$9.68 Ute Senior Citizens, Nov Senior Meals Contract $140.00 Visual Edge, Copier Lease$128.65 Wellmark, Health Insurance $1,040.56 Wex, Fuel$326.52 Windstream, Phone/Internet$402.98 Wipco, Sewer Electric$40.00 Accounts Payable Total$1,953,497.21 Payroll Checks$5,327.15 ***** Report Total *****$1,958,824.36 General $21,706.25 Library Fund (Gen)$162.26 Road Use Tax$2,118.86 Employee Benefits$520.28 Cap 2023 Water Tower Proj$1,924,461.03 Water $7,528.50 Sewer $2,327.18 Total Funds$1,958,824.36 MP11-14-24
