City of Ute REGULAR COUNCIL MEETING January 13, 2025 – City Hall 6:00pm – Monday The Ute City Council met with Mayor Henschen in regular, open session on Monday, January 13, 2025 at 6pm in the Council Chambers, City Hall with the following council members present: Jimmy Carlson, Josh Gotto, Sue Kelm, Matt Leitz, Ryan Pithan. Also Present: City Clerk Megan Peitsch, Public Works Superintendent Lonnie Carlson. The meeting was called to order at 6:00pm by Mayor Henschen. Motion by JCarlson/Kelm to approve the agenda. All Ayes. MC There were no speakers for public forum. Mayor reported that no building permits have been submitted. Public Works Superintendent LCarlson stated that the construction of the water tower project is complete. Concrete grinding at the city dump will finish up this week. The state fire marshal contacted the City and visited to investigate a complaint that a fire hydrant was inaccessible for fires. The complaint was dismissed as the new hydrant was installed with the purpose to empty the water tower, no fire hydrants for fire fighting were removed in the process, and the hydrant was deemed not inaccessible should the fire department decide they wanted to use it. City Clerk Peitsch presented the following financial reports for the month of December: Cash Report, Treasurer’s Report, Budget by Function, Bank Reconciliation for Banks 1 and 4. Utility Reconciliation for December was also presented and discussed. The FY25 budget calendar/timeline was reviewed. The State Auditor’s office will be doing our required audits. The USDA SEARCH grant is now being submitted as the person submitting it at the USDA office was on vacation. Receipts for December totaled $41,958.30. 001 GENERAL $13,069.62; 006 LIBRARY $2,844.00; 110 ROAD USE TAX $3,878.37; 112 EMPLOYEE BENEFITS $622.32; 121 LOCAL OPTION SALES TAX $2,949.94; 600 WATER $11,660.92; 610 SEWER $6,933.13. Motion by Pithan/Gotto to approve the consent agenda consisting of: Approval of December 2024 Bills and Payroll; Approval of City Council Minutes: 12/09/2024 Regular Meeting; Approval of December cash report, treasurer’s report, budget by function, bank and utility billing reconciliations as presented by City Clerk; Water Tower Project Items: Approval of CDBG Gax #11 FINAL Draw and Project Closeout Statement: “The Ute water system improvements project is complete. All final invoices, GAX forms, change orders, and pay apps have been prepared and approved by the City. Change Order #4 Group B, Change Order #5 Group B, and Final Pay App #11 Group B, approved by the City, are pending contractor and USDA signature.”; Approval of the Following Yearly RESOLUTIONS: Approving Mayor’s Committee Appointments for the 2025 Calendar Year (RESOLUTION #2025-01), Setting mileage reimbursement rates for the 2025 calendar year (RESOLUTION #2025-02), Authorizing City Clerk to pay warrants/checks prior to monthly regular council meetings for calendar year 2025 (RESOLUTION #2025-03), Designating financial institutions for 2025 (RESOLUTION #2025-04), Approving and authorizing public fund investment policy (RESOLUTION #2025-05), Approve the City of Ute Procurement Policy (RESOLUTION #2025-06), Approve the Conflict of Interest Policy (RESOLUTION #2025-06). All Ayes. MC Motion by Leitz/JCarlson to approve the resolution adopting an updated building permit schedule (RESOLUTION #2025-07). All Ayes. MC Junk Vehicle nuisance abatement letters for the first section of town were reviewed. Motion by JCarlson/Gotto to send the letters certified mail as written. All Ayes. MC Motion by Leitz/Gotto to approve signing the Ute Senior Center Service Agreement Term Extension with the City to provide a monthly payment of $140.00 to pay certain utility bills in order to support the public good of providing meals to senior residents. All Ayes. MC Motion by Leitz/Kelm to approve signing the Triple C Pest Control 2025 Service Contract and prepay cost. All Ayes. MC The Northwest Iowa League of Cities 2025 Membership request was reviewed and no action was taken. Motion by Leitz/Gotto to sell the 1 ½” minus crushed concrete at a price of $22.00/ton loaded, but not transported. All Ayes. MC Motion by Kelm/Pithan to close the UBI Preferred Checking Account opened for the Water Tower Interim Construction Loan. All Ayes. MC SIMPCO board appointments were reviewed and are open to any elected officials. Mayor Henschen volunteered to be on the boards. No formal action needed. A proposal for a new gas furnace in the city shed behind City Hall from Dunlap Heating and Cooling was reviewed. Council will add this to the list of budget needs for FY25. No action taken. Discussion was held on whether to fix or tear down the ballpark concession building. No action taken. Discussion was held on possible options for taking down the old water tower. No action taken. A summary of investments for calendar year 2024 and plans for 2025 was reviewed. Motion by Gotto/Pithan to open a water fund CD in the amount of $40,000 for 6 months 4.5% APR at Community Bank. All Ayes. MC The Annual Total salaries from calendar year 2024 were as follows: Councilmember Jimmy Carlson $675.00, Public Works Supervisor Lonnie Carlson $56,864.86, Councilmember Josh Gotto $700.00, City Hall/Library Custodian Michelle Carlson $42.00, Public Works Part-Time Shannon Hahn $4,059.69, Mayor James Henschen $1,000.00, Councilmember Sue Kelm $775.00, Councilmember Matt Leitz $625.00, City Clerk Megan Peitsch $32,621.06, City Hall/Library Custodian Micah Peitsch $267.50, Councilmember Ryan Pithan $575.00, Deputy City Clerk Denise White-Dunahoo $1,042.89. TOTAL EMPLOYEE WAGES FOR 2024: $99,248.00 Pet License Applications are due January 31, 2025. City Council FY26 budget work session will be January 20, 2025 at 6pm at City Hall. Next regular council meeting will be Monday February 10, 2025 at 6pm at City Hall. Motion by Leitz/Pithan to adjourn at 6:52pm. All Ayes. MC December 2024 Claims Report Vendor, Reference Amount Badger Meter, Meter Hosting $28.29 Bc’s Ampride Truck Plaza, Fuel $192.26 Bomgaars, Supplies $435.48 Community Bank, Safe Deposit Rent $35.00 Crary Huff, Legal Services $568.50 Dunlap Plumbing & Heating, City Shed Heater Repair $1,032.03 Eftps Irs, Fed/Fica Tax $1,528.27 Elevate Roofing, Post Office Roof $2,236.00 Foundation Analytical Lab, Testing $392.00 Incontrol Electronics, Fire Door Dues $17.00 Iowa Unemployment, Qtr 4 2024 Unemployment $40.19 Ipers, Ipers-Regula $1,040.81 Lonnie Carlson, Mileage Reimburse $375.20 Maguire Iron, Pay App 13 Fina l$69,731.47 Mapleton Press, Publishing $226.98 Mcclintock Boehm Insurance, Insurance $1,948.00 Megan Peitsch, Mileage/Supplies Reimburse $225.73 Menards, Cleaning Supplies $40.81 Midamerican Energy, Electric $1,819.50 North American Truck & Trailer, Snow Sander Repair $2,746.96 Simpco, Cdbg Admin Final $3,925.41 Iowa Department Of Revenue, Dec 2024 Wet Tax $676.02 Iowa Department Of Revenue, 2024 State Sales Tax $586.74 Iowa Department Of Revenue, State W/H Tax $248.42 Usda, Water Tower Loan Payments $5,143.00 Ute Senior Citizens, Jan 25 Senior Meals Contract $140.00 Visual Edge, Printer Lease $92.50 Wellmark, Health Insurance $1,040.56 Wex, Fuel $138.77 Windstream, Phone/Internet $402.98 Wipco, Sewer Electric $40.00 Accounts Payable Total $97,094.88 Payroll Checks $5,918.68 ***** Report Total *****$103,013.56 General $11,339.65 Library Fund (Gen) $262.05 Road Use Tax $2,646.43 Employee Benefits $520.28 Cap 2023 Water Tower Proj $73,656.88 Water $11,165.24 Sewer $3,423.03 Total Funds $103,013.56 MP1-23-25
