Charter Oak City Council Meeting Minutes October 8, 2025 In the absence of Mayor and Mayor Pro-Tem, motion Maack/French to appoint Council Member Randy Ulmer to conduct the meeting. All ayes. Motion carried. The Charter Oak City Council met in regular session on October 8, 2025. Council Member Randy Ulmer called the meeting to order at 7:00 p.m. Members present were Russ Maack, Alec Castillo, Randy Ulmer and Jason French. Others in attendance were Ashley Mohr, Craig Warnock, Ben Heyne and Ashayla Soodsma. Motion French/Maack to approve the agenda. All ayes. Motion carried. Motion Maack/French to approve the September 8, 2025, regular meeting minutes, and September 23, 2025, special meeting minutes. All ayes. Motion carried. Council Member Alec Castillo joined the meeting at 7:03 p.m. Public Forum: Ben Heyne addressed the council requesting permission to use the city’s lots south of the water plant. No action taken. Department Reports: Maintenance/Water/Wastewater: Craig reported winterization of park, pool and arboretum is complete. Fire: Assistant Chief Craig Warnock reported four EMS call for the month of September. The new tanker is now in service. Council Member Nathan Mohr joined the meeting at 7:20 p.m. Ashayla Soodsma from ISG discussed the water improvement project preliminary engineering report with council. Motion Maack/French to approve the 20 year + CDBG grant option for repayment of loan. All ayes. Motion carried. Motion Mohr/Castillo to give approval for ISG to submit the preliminary engineering report to the DNR. All ayes. Motion carried. Motion Ulmer/French to approve American Fire to advertise and sell the fire department’s old tanker truck. All ayes. Motion carried. Motion Mohr/French to approve listing the city’s 2001Massey Fergusson tractor on Facebook Marketplace for $20,000 and replacing it with a skid loader. All ayes. Motion carried. Motion French/Mohr to approve a budget of $35,000 to find a used skid loader. All ayes. Motion carried. Motion Mohr/French to deny approval of amended building permit for 523 Main Street until property owner comes to speak to council regarding the exposed dirt on the south side of the lot. All ayes. Motion carried. Council discussed one written complaint. No action taken. Motion Mohr/French to table agenda item #12 Draft Code Review. All ayes. Motion carried. Motion Mohr/French to approve bills. All ayes. Motion carried. Eftps, Fed/Fica Tax2,336.86 Treasurer, State Of Iowa, State Tax257.37 Ipers, Ipers - Regular1,699.45 Rec Supply, 6X Bottles Algecide191.46 141 One Stop, Fuel Ems1 & New Tanker205.77 Hoffman Agency, Insurance Audit Policy Update242 Nationwide, Iowa Gov Employee Theft Insur173 Mid American Energy, Utilities2,149.66 Mapleton Press, Publishing Legals255.7 Novus Ag, Grass Seed15 Capital One, Pool Supplies22.12 West Central, 941,000 Gallons Used3,970.10 Bomgaars, Antifreeze/Sewage Pump/Rope968.18 R & S Waste Disposal, September Trash Contract2,875.00 Midwest Laboratories Inc, Lagoon Pre Draw Analysis226.5 State Hygenic Laboratory, Testing Water For Haloacetic165 Denison Auto Parts, Fd-3 Batteries903.9 Ampride, Fuel-Mowers80.03 Quill.Com, 12 Pack Rolls Scotch Tape30.98 Alden Pool, 2 50Lb Pail Of Stabilzer513.42 Crary Huff Law Firm1,854.50 Visual Edge It, Inc, Monthly Contract Base/Overages51.78 Diane Smith, 7 Books From Hoffman Donation55.08 Dorsey & Whitney Llp, Attorney-Urban Revitalize Plan4,490.50 Bound Tree Medical, Llc, Ems-2 Boxes Xl Gloves & Sh30.48 Van Wall Equipment, Mower Parts90.72 Isg, Preliminary Engineering Report15,500.00 Cohen Mccartney, Lifeguard Certificate Training180 Eugenie Friedrichs, Lifeguargd Cert Training360 Midwest Earthworks Llc, Street/Alley Repair On Walnut350 Tri County Heating & Air, Furnace Control Panel-Shop308.86 Cori Rayevich, 2 New Stethoscopes Ems-Reimbur128.32 Crawford Co Landfill, 137 Main Street Demo Disposal1,847.40 Payroll Checks, Total Payroll Checks9,576.07 Claims Total52,105.21 General Fund22,042.46 Fire Fund1,043.69 Road Use Tax Fund4,101.14 Water Fund6,240.89 Water Sinking (Debt) Fund582.5 2025 Water Project Fund15,500.00 Sewer Fund2,594.53 Revenues Report (Mtd) Sept Charges/Fees For Services Garbage3,674.76 Charges/Fees For Services Landfill1,242.73 Charges/Fees For Services Water16,491.30 Charges/Fees For Services Sewer9,864.15 Road Use Taxes8,232.69 Local Option Sales Tax6,690.79 Property Taxes19,669.45 Interest General 398.56 Pool Monies198.55 Shelter House Rent375.00 Building Permit Fees 20.00 Animal License Fees20.00 Refunds/Rebates General 627.50 Fire-Misc Use Of Money100.00 Revenues Total September67,605.48 Clerk updated the council on the repainting of the water tower. Motion Mohr/French to adjourn at 9:26 p.m. All ayes. Motion carried. Ashley Mohr, City Clerk MP10-23-25
