Charter Oak City Council Meeting Minutes March 2, 2026 The Charter Oak City Council met in regular session on March 2, 2026. Mayor Peggy Staley called the meeting to order at 6:30 p.m. Members present were Alec Castillo, Russ Maack, Randy Ulmer and Wayne Copeland. We currently have one council vacancy. Others in attendance were Ashley Mohr, Craig Warnock, Megan Peitsch, Sara Bohlmann, Patty Goslar, Nancy Kruse, Kyle Miller, Ashayla Soodsma and Amanda Goodenow. Motion Ulmer/Castillo to approve the agenda. Ayes: Ulmer, Castillo and Maack. Nays: Copeland. Motion carried. Motion Castillo/Ulmer to approve the consent agenda consisting of…. a) Approval of February 2, 2026, regular meeting minutes b) Approval of February 2026 bills and payroll. Ayes: Castillo, Ulmer and Maack. Nays: Copeland. Motion carried. Megan Peitsch discussed the FY2026-2027 budget with council. Discussed possibility of an increase in garbage rates. Public Forum: No one present to speak. Department Reports: Fire: Chief Kyle Miller reported 13 fire and EMS calls for February. The Fire Deparment’s Annual Fish Fry brought in roughly 500 people. Police: Council was given February police report from Sheriff Rasmussen. Maintenance/Water/Wastewater: Craig reported a plugged sewer line at 403 Pine. Motion Ulmer/Maack to approve moving forward with water main project without potholing lead and copper service lines. All ayes. Motion carried. Motion Castillo/ Ulmer to approve Resolution No. 03-02-2026, Adopting CBDG Procurement Policies and Procedures. Ayes: Maack, Castillo, Ulmer. Nays: Copeland. One vacancy. Motion carried. Motion Ulmer/ Castillo to approve Resolution No. 03-02-2026B, Adopting CBDG Code of Conduct Policy. Ayes: Ulmer, Castillo, Maack. Nays: Copeland. One vacancy. Motion carried. Motion Castillo/ Maack to approve Resolution No. 03-02-2026C, Adopting CBDG Residential Anti-Displacement and Relocation Assistance Plan (RARA). Ayes: Ulmer, Castillo, Maack. Nays: Copeland. One vacancy. Motion carried. Motion Ulmer/Castillo to approve Resolution No. 03-02-2026D, Adopting CBDG Prohibition on Use of Excessive Force Policy. Ayes: Ulmer, Castillo, Maack. Nays: Copeland. one vacancy. Motion carried. Motion Ulmer/Castillo to approve Resolution No. 03-02-2026E, Adopting CBDG Equal Opportunity Policy Statement. Ayes: Ulmer, Castillo, Maack. Nays: Copeland. One vacancy. Motion carried. Motion Ulmer/Castillo to approve Resolution No. 03-02-2026F, Adopting CBDG Affirmative Fair Housing Policy. Ayes: Ulmer, Castillo, Maack. Nays: Copeland. One vacancy. Motion carried. Motion Maack/ Ulmer to approve filling council vacancy by Special Election. All ayes. Motion carried. Council took no action on Resolution No. 03-02-2026G, Proposing to Fill Council Vacancy. Motion Castillo/Ulmer to open public hearing at 9:08 p.m., “Community Development and Housing Needs.” Ayes: Ulmer, Castillo, Maack. Nays: Copeland. One vacancy. Motion carried. No one was present to speak and no written comments were received. Motion Ulmer/ Castillo to close the public hearing at 9:09 p.m. Ayes: Ulmer, Castillo, Maack. Nays: Copeland. One vacancy. Motion carried. Motion Ulmer/Castillo to approve Resolution No. 03-02-2026H, Approving Community Development and House Needs Assessment Following Public Hearing. Ayes: Ulmer, Castillo, Maack. Nays: Copeland. One vacancy. Motion carried. Motion Ulmer/ Castillo to approve Resolution No. 03-02-2026I, Setting the Time and Place of Public Hearing on the Approval of an Asset Management Plan for the City of Charter Oak, IA on April 6, 2026 at 7 p.m. Ayes: Ulmer, Castillo, Maack. Nays: Copeland. One vacancy. Motion carried. Motion Castillo/Ulmer to approve Resolution No. 03-02-2026J, Setting time and Place of a Public Hearing on the Submission of a CBDG Application for the City of Charter Oak, IA on April 6, 2026 at 7 p.m. Ayes: Ulmer, Castillo, Maack. Nays: Copeland. One vacancy. Motion carried. Motion Castillo/Maack to approve posting for lifeguard and pool manager positions. Ayes all. Motion carried. Council discussed one written complaint. No action taken. Mayor Staley informed council of a possible grant to replace roofs on low-income housing. Motion Maack/Castillo to adjourn at 9:33 p.m. All ayes. Motion carried. Eftps, Fed/Fica Tax 2,130.68 Treasurer, State Of Iowa, State Tax 197.77 Ipers, Ipers - Regular 1,638.84 Mid American Energy, Utilities 2,681.95 Johnson Propane, 255 Gal Propane Maint Building 372.3 Feld Fire, Bayonet Adaptor X10 685.13 Mapleton Press, Publishing Legals 115.8 Rasmussen Lumber, Lumber For Shop Sink Replace 126.22 West Central, Used 999,000 Gallons 4,288.79 Bt Computers, Computer Issues 15 Bomgaars, Shop Supplies/Tools 613.61 Crawford Co Engineer, Ice Control Mix 378 Story Kenworthy, Utility Billing Postcards 607.56 Do It Best, Diesel Tank Supplies 54.56 Jepsen Repair, 6 New Tires Fd 1,146.00 Iowa One Call, One Call Locates 7.2 R & S Waste Disposal, Montly Contract Garbage Rate 2,875.00 Midwest Laboratories Inc, Monthly Coliform Test 53.5 Denison Auto Parts, Fd-Fuel Power/Treatment 519.65 Iowa Dept Revenue, Feb Wet Taxes 788.35 Quill.com, Hanging File Folders 30.99 Vetter Equipment, Tractor Door Replacement 533.19 Crary Huff Law Firm, Matt Knowles/General 1,568.00 Visual Edge It, Inc, Contract Rate/Overages Charges 91.81 Grainger, Ball Valves 169.55 Diane Smith, Reimb Library Supplies 88.65 Us Bank, Fd-Fire Fighter 1 Class Books 870.94 Isg, Survey/Boundary/Prelim Design 7,266.10 Larry Schaben. Diesel Fuel Tank Purchase City 650 Crawford Co Memorial Hosp, Drug Test-New City Clerk 133 Payroll Checks, Total Payroll Checks 9,219.98 Claims Total 39,918.12 General Fund 13,375.53 Fire Fund 3,572.04 Road Use Tax Fund 4,744.39 Water Fund 7,716.74 Water Sinking (Debt) Fund 582.5 2025 Water Project Fund 7,266.10 Sewer Fund 2,660.82 Revenues Report (Mtd) Feb Charges/Fees For Service Garbage 3955.46 Charges/Fees For Service Landfill 1372.89 Charges/Fees For Service Water 22852.75 Charges/Fees For Service Sewer 10274.38 Library Memorials 20 Shelter House Rent 150 Animal Licenses 20 Other Misc Use Of Money General Interest 451.61 General Reimbursments 1201 Other Misc Use Of Money Fire 6484.07 Road Use Taxes 4859.17 Local Option Tax 5592.6 Property Taxes 4024.14 Revenues Total February 61258.07 Peggy Staley, Mayor Sara Bohlmann, City Clerk MP3-26-26
