Charter Oak City Council Meeting Minutes January 5, 2026 The Charter Oak City Council met in regular session on January 5, 2026. Mayor Peggy Staley called the meeting to order at 7:02 p.m. Members present were Alec Castillo, Russ Maack, Randy Ulmer and Wayne Copeland. We currently have one council vacancy. Others in attendance were Ashley Mohr, Craig Warnock, Kyle Miller and Jason French. Motion Ulmer/Maack to approve the agenda. All ayes. Motion carried. Motion Castillo/Ulmer to approve December 9, 2025, regular meeting minutes with revision to agenda item #14, Nuisance Abatement Updates, “council was presented an offer from Matt Knowles via email for the city to purchase 113 and 137 Main Street properties for $20,000. No action taken.” All ayes. Motion carried. Public Forum: No one present to speak. Department Reports: Maintenance/Water/Wastewater: Craig reported to the council progress on the water project and continued shop organization. Fire: Chief Kyle Miller reported two EMS calls, and two car accident calls for the month of December. Police: No report to review. Motion Ulmer/Maack to hire Simmering-Cory as the grant administrator for the CDBG grant portion of the water project. All ayes. Motion carried. Motion Castillo/Ulmer to approve a revision to the Fire Department section of the city’s code of ordinances. All ayes. Motion carried. Motion Castillo/Ulmer to approve Resolution No. 01-05-2026, Schedule of Fees. Ayes: Castillo, Maack, Ulmer, Copeland. Nays: None. Absent: One council vacancy. Motion carried. Motion Maack/Castillo to approve Resolution No. 01-05-2026B, Entering into an Agreement with Novus Ag to Use Well #7. Ayes: Castillo, Maack, Ulmer, Copeland. Nays: None. Absent: One council vacancy. Motion carried. Motion Ulmer/Copeland to approve Resolution No. 01-05-2026C, Approving Mayor and Council Appointments for the 2026 Calendar Year. Ayes: Castillo, Maack, Ulmer, Copeland. Nays: None. Absent: One council vacancy. Motion carried. Motion Castillo/Ulmer to approve Resolution No. 01-05-2026D, Authorizing a Change in Mileage Reimbursement Rates for the 2026 Calendar Year. Ayes: Castillo, Maack, Ulmer, Copeland. Nays: None. Absent: One council vacancy. Motion carried. Motion Ulmer/Copeland to approve Resolution No. 01-05-2026E, Designating a Financial Institution. Ayes: Castillo, Maack, Ulmer, Copeland. Nays: None. Absent: One council vacancy. Motion carried. Motion Castillo/Ulmer to approve applying for the 2026 spring grant cycle with Community Foundations for sidewalk in city park between shelter house and 4-H show pavilion. All ayes. Motion carried. Motion Copeland/Castillo to approve appointing Russ Maack to the Crawford County E-911 board. All ayes. Motion carried. Motion Ulmer/Castillo to approve setting up a fund in the money market account for lagoon crop proceeds. All ayes. Motion carried. Motion Castillo/Maack to approve the sale of the tractor bucket and forks on marketplace. All ayes. Motion carried. Council discussed three complaints. No action taken. Motion Castillo/Ulmer to approve bills. All ayes. Motion carried. Eftps, Fed/Fica Tax2,713.95 Treasurer, State Of Iowa, State Tax270.72 Ipers, Ipers - Regular1,732.52 Mid American Energy, Utilities2,065.29 Johnson Propane, Water Treatment Plant 40 Gal58.4 Mapleton Press, Publishing Legals232.65 Crawford Co Solid Waste, Landfill Fees1,605.00 West Central, 839,000 Gallons Used3,602.90 Bt Computers, Service Call/Reformat & Reload395 Bomgaars, Shop Supplies210.92 Crawford Co Engineer, Ice Control Mix 14.67Ton733.5 Crawford Co Auditor, Election Cost/Reg Voter Fee569.71 R & S Waste Disposal, December Gargbage Contract2,875.00 Midwest Laboratories Inc, Monthly Coliform Test53.5 Ed Nemitz, Annual Well Use Payment350 Denison Auto Parts, Fd-Oil/Air,Oil&Fuel Filters1,809.82 Crawford Co Sheriff Dept, Bi-Annual Fy25/26 Contract Pmt2,500.00 Ampride, Fd Fuel147.28 Iowa Dept Revenue, 2025 Annual Sewer Sale Taxes1,917.05 Metering & Technology, Remote Badger Touch Module W/142.58 Quill.Com, Folders/Post-It Notes/Pens61.07 Janon Douglas, April-Dec Budget/Bank Rec/Misc400 Junior Library Guild, Easy Readers-Library198.6 Visual Edge It, Inc, Monthly Base Rate & Overages139.48 Denison Free Press, Yearly Newspaper Subscription115 Us Bank, Water Conference Altoona844.69 Tri County Heating & Air, Combustion Blower Shop Furnace461.86 Payroll Checks, Total Payroll Checks11,583.17 Claims Total37,789.66 General Fund19,259.26 Fire Fund2,190.84 Road Use Tax Fund4,748.18 Water Fund7,410.00 Water Sinking (Debt) Fund582.5 Sewer Fund3,598.88 Revenues Report (Mtd) Dec Charges/Fees For Service Garbage4,094.86 Charges/Fees For Service Landfill1,397.23 Charges/Fees For Service Water16,129.70 Charges/Fees For Service Sewer10,283.98 Local Option Sales Tax November & December 11,601.09 Road Use Taxes5,936.76 Property Taxes10,337.03 Building Permit10.00 Fire Memorial Donation 20.00 Revenues Total December59,810.65 Motion Ulmer/Castillo to adjourn at 9:46 p.m. All ayes. Motion carried. Peggy Staley, Mayor Ashley Mohr, City Clerk MP1-15-26
