Charter Oak City Council Meeting Minutes December 2, 2024 The Charter Oak City Council met in regular session on December 2, 2024. Mayor Peggy Staley called the meeting to order at 7:02 PM. Members present were Alec Castillo, Ben Heyne, Tracy Helmhold and Nathan Mohr. Others present were Ashley Mohr, Craig Warnock and Kyle Miller. Council Member Russ Maack arrived at 8:16 PM. Motion Helmhold/Mohr to approve agenda. All ayes. Motion carried. Motion Mohr/Helmhold to approve November 4, 2024, regular meeting minutes. All ayes. Motion carried. Public Forum: No one present. Fire: Chief Kyle Miller reported 1 EMS call for the month of November. He also noted a quote was received from Loby’s for $3650 to sandblast and line the inside of the tank on the water tender truck. Maintenance: Craig Warnock reported mechanical issues with the dump truck and working on getting the street sweeper moved into cold storage. Council had a conference call with Janon Douglas to discuss the deficits in the water and sewer funds. She urged the city to raise rates in the very near future to reach solvency. Council received a letter of resignation from Troy Davis earlier in the day and Craig Warnock will now be the water/wastewater operator in charge. Motion Heyne/Helmhold to table # 8, Truck/Skid Loader Quotes. All ayes. Motion carried. Motion Heyne/Maack to approve Resolution No. 12-02-2024, Approving Annual Financial Report for FY Ended June 30, 2024. Ayes: Castillo, Heyne, Maack, Helmhold, Mohr. Nays: None. Motion carried. Motion Mohr/Heyne to approve Resolution No. 12-02-1224B, Approving Annual Street Finance Report for FY Ended June 30, 2024. Ayes: Castillo, Heyne, Maack, Helmhold, Mohr. Nays: None. Motion carried. Motion Castillo/Mohr to have attorney look over Region XII NA recanvas notes and proceed with next step in NA process. Ayes: Castillo, Helmhold, Mohr. Nays: Heyne and Maack. Motion carried. Motion Mohr/Heyne to table # 12, Water Rates for Residents Outside City Limits. All ayes. Motion carried. Motion Mohr/Helmhold to get a bid for tree/branch removal at 115 Birch. All ayes. Motion carried. Motion Mohr/Heyne to approve a $15.00 fee anytime the City has to hand deliver something due to customer not having a mail receptacle. All ayes. Motion carried. Council discussed the substantial price increase with our current software company, GWorks, for the upcoming 2025 year. The City is going to look into other options. Motion Mohr/Heyne to approve a building permit for a 4 ½ foot tall fence in the side and rear yard at 30 Cedar St. All ayes. Motion carried. Council discussed complaints. Motion Mohr/Helmhold to approve bills. All ayes. Motion carried. Eftps, Fed/Fica Tax 2,500.38 Treasurer, State Of Iowa, State Tax 423.17 Ipers, Ipers - Regular 1,879.48 141 One Stop, Fire Dept Fuel 293.34 Mid American Energy, Utilities 1,529.68 Mapleton Press, Publishing Legals 296.51 Phil’s Lawn,Install/Take Down Xmas Lights 500 Capital One, Halloween Supplies/Bug Fogger 219.2 West Central, 1,118,000 Gallons Used 4,607.30 United Bank Of Iowa, Interest 2019 St Project 4,816.00 United States Post Office, 3 Rolls Forever First Class 219 Gworks, Annual Subscription For Simple 5,640.00 Secure Shred Solutions, Quarterly Shredding Services 54 Iowa One Call, One Call Fees Water/Sewer Line 18.1 R & S Waste Disposal, November Trash/Fall City Wide 4,480.80 Ten Point Construction, Curb/Gutter-Crack Sealing 55,295.73 Quill.Com, Air Freshners/Clipboard/Hooks 107.04 Uline, Peg Board/Pegs For Shop 263.43 Martin’s Flag Company, 8 3X5 Flags For Main Street 383.62 Council Of Governments, Citywide Na 12 Hours October 1,220.00 Craig Warnock, Reimbursement Mileage Ww Test 135 Visual Edge It, Inc, Monthly Contract/Base Rate 98.72 Teri Kuhlmann, Reimburse Christmas Tree For 49.99 Dorsey & Whitney Llp, Go Fire Truck Aquisition Note 3,500.00 Pollard Water, Econ Flow/Pressure Kit 288.06 Payroll Checks, Total Payroll Checks 9,981.12 Claims Total 98,799.67 General Fund 41,545.94 Fire Fund 3,606.95 Road Use Tax Fund 29,707.42 Debt Service Fund 4,816.00 Water Fund 12,322.58 Water Sinking (Debt) Fund 582.5 Sewer Fund 6,218.28 Revenues Report (Mtd) Nov Charges/Fees For Service Garbage 3,934.06 Charges/Fees For Service Landfill 1463.45 Charges/Fees For Service Water 14,273.11 Charges/Fees For Sewer 6711.47 Water Sinking Transfer In 1,165.00 Road Use Taxes 6378.72 Local Option Sales Tax 5,513.48 Property Taxes 25825.81 Fire 8,224.32 Library 36.18 Shelter House Rent 75.00 Building Permits 35 Animal Licenses 30.00 Refunds/Rebates General 562.01 Sale Of Salvage 250.00 Revenues Total November 74477.61 Motion Heyne/Mohr to adjourn at 10:10 PM. All ayes. Motion carried. Peggy Staley, Mayor Ashley Mohr, City Clerk MP12-12-24
