Charter Oak City Council Meeting Minutes September 5, 2023 The Charter Oak City Council met in regular session on September 5, 2023. Mayor Randy Ulmer called the meeting to order at 7:00 pm. Members present were Peggy Staley, Ben Heyne and Alec Castillo. Members Jim Wilcox and Russ Maack arrived at 7:02 pm. Others in attendance were Ashley Mohr, Bob Selig, Troy Davis, Nancy Rosburg, Jake Hopp, Tracy Helmhold and Zach Loftus. Motion Castillo/Heyne to approve the agenda. All ayes. Motion carried. Motion Heyne/Castillo to approve August 7, 2023 meeting minutes. All ayes. Motion carried. Public Forum: Tracy Helmhold addressed the council about putting a 12x24 portable shed on his property. Nancy Rosburg asked about putting address numbers on the front of City Hall for the library. Department Reports: Maintenance: Bob Selig reported he was working on getting the new swing up in the park and light pole up in front of city hall. Fire: Assistant Fire Chief Jake Hopp reported 4 EMS calls and 2 fire calls. Air compressor that is used to refill their air tanks is not working. Water: Operator Troy Davis reported he is working on obtaining the paperwork for dredging the lagoons. Council discussed getting a new refrigerator for the pool and looking into the pool leaks this fall. No action taken. Council discussed lagoon dredging with operator Troy Davis during the department reports. No action taken. Motion Heyne/Staley to send the clerk and deputy clerk to the Fall IMFOA conference October 18th, 19th and 20th and attend online MPI courses in October. All ayes, Motion carried. Motion Heyne/Castillo to hire Craig Warnock for part-time maintenance at $20.00/hour. All ayes. Motion carried. Council discussed doing a free trial of Upkeep Maintenance Software. No action taken. Council discussed finding housing for all city vehicles and equipment. No action taken. Council discussed upgrading current security system. No action taken. Council discussed what else needs to be done to get the city tree dump site opened. No action taken. Motion Heyne/Maack to table tire purchase and get more bids for city truck and dump truck. All ayes. Motion carried. Motion Heyne/Wilcox to accept Klink’s Dozing bid for repairing 7’x28’ concrete patch on Main Street for $2,000.00. All ayes. Motion carried. Motion Castillo/Maack to table storm drain repair at First/Birch until we have more bids. All ayes. Motion carried. Motion Staley/Wilcox to approve $16.00/hour for deputy clerk, Lindsey Schnoor. All ayes. Motion carried. Motion Heyne/Castillo to table shelter house painting/repair. All ayes. Motion carried. Motion Heyne/Staley to table Main Street lots/contract Alec Castillo. All ayes. Motion carried. Motion Heyne/Wilcox to approve portable shed at 215 Spruce. All ayes. Motion carried. Building permit was also submitted for fence at 661 6th St but no drawing was included. No approval at this time. Motion Wilcox/Maack to approve bills. All ayes. Motion carried. EFTPS, FED/FICA TAXES2,624.28 TREASURER, STATE OF IOWA, STATE TAX284.25 IPERS, IPERS - REGULAR1,682.24 141 ONE STOP, ENGINE 1/SIDE BY SIDE/EMS347.43 HOFFMAN AGENCY, WORKERS COMP AUDIT418 MID AMERICAN ENERGY, UTILITIES2,229.86 FRONTIER, CITY HALL PHONE SERVICES292.05 JOHNSON PROPANE, MAINTENANCE BLDG 30 GAL42 MAPLETON PRESS, PUBLISHING LEGALS138.88 RASMUSSEN LUMBER, LIGHT POLE INFRONT CITY HALL104.87 CAPITAL ONE, POOL CONSESSIONS/FAMILY NIGHT216.09 WEST CENTRAL, 1,371,000 GALLONS WATER USED5,518.10 BT COMPUTERS, TRANSFER DATA OLD TO NEW COMP123 COUNSEL, CITY HALL COPIER CONTRACT/47.07 HYDRO PLUMBING, UNPLUG SEWER DRAIN BETWEEN750 141 TIRE SERVICE, WHITE ROCK SPREAD IN ALLEY294 STORY KENWORTHY, BUSINESS CHECKS 2,000 COUNT844.3 NANCY ROSBURG, 7 BOOKS FROM AT HOME DESIGN31.85 SECURE SHRED SOLUTIONS, QUARTERLY SHREDDING SERVICE52 BAKER & TAYLOR, 6 BOOKS93.37 R & S WASTE DISPOSAL, GARBAGE SERVICE 8/01/20235,565.00 TROY DAVIS, MILEAGE REIMBURSEMENT WATER504.35 TRIPLE C PEST CONTROL, MOSQUITO CONTROL400 ANNIES ANTIQUE SHOP, BOOK DANGER IN SPADES19.94 NORELIUS NELSON3,370.00 GOSLAR CONSTRUCTION, STREET SWEEPER PICKUP ALTA750 KLINKS DOZING LLC, LIGHT POLE PAD900 RYLEE LINKENHOKER, LIFEGUARD TRAINING REIMBURSE160 PIPPA WHITE ONES COMPANY, VOICES FROM ELLIS ISLAND PRGM350 NED CONSTRUCTION CO LLC, REPAIR/GRADING 1ST ST/ALLEY7,593.30 JAKE HOPP, 1 INCH THICK WALL METAL PIPE,240 CRAWFORD CO TREASURER, PROPERTY TAXES 411 OAK PROP104 ALEC CASTILLO, PARTS/FILTERS TO FIX WATER56.95 AVA KLINKER, LIFEGUARD TRAINING REIMBURSE160 PAYROLL CHECKS, TOTAL PAYROLL CHECKS10,141.92 CLAIMS TOTAL46,449.10 GENERAL FUND26,538.25 FIRE FUND238.77 ROAD USE TAX FUND6,973.59 WATER FUND8,897.62 WATER SINKING (DEBT) FUND582.5 SEWER FUND3,218.37 Motion Castillo/Maack to adjourn at 9:08 pm. All ayes. Motion carried. Randy Ulmer, Mayor Ashley Mohr, City Clerk MP9-21-23
