MONONA COUNTY BOARD OF SUPERVISORS MEETING JANUARY 10, 2024 The Monona County Board of Supervisors met in regular session at 8:30 a.m. o’clock on Wednesday, January 10, 2024 in the boardroom of the courthouse in Onawa, Monona County, Iowa with Chairman Fox presiding. Other, Supervisors present: Tom Brouillette and Vince Phillips. Supervisor Absent: None. Also, present was Auditor Peggy A. Rolph. Motion was made by Supervisor Fox, seconded by Supervisor Phillips to approve the agenda. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Sarah Delanty, Assistant County Attorney and Haley Bryan, County Attorney were present to discuss the wages for the Assistant County Attorney. Discussion followed with no action taken. Secondary Roads Office Manager Deleta Huffman and Shawn Bellis, Secondary Roads Maintenance Superintendent were present for Secondary Roads business. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to table Resolution SR24-08 Employment of Assistant to Engineer I to make corrections to the Resolution. Vote on motion: Ayes: Fox and Brouillette. Nays: None. Abstain: Phillips. Motion carried. Discussion items were snow removal, roads, and reflective signs, no action taken. Drainage Clerk Bryan Phillips was present for Drainage business. A quote was presented along with pictures to the Board form Jared Neddermeyer with Neddermeyer Construction Company, LLC in the amount of $6,050. to remove three beaver dams from the Maple River Lateral 1 Drainage Ditch. It was motioned by Phillips, seconded by Fox to approve quote from Neddermeyer Construction Company, LLC to remove the three beaver dams. Per Robert Steinerís request, excess material from the dams will be placed along the top of dikes and edge of field to be reclaimed. Vote on motion: Ayes: Fox, Phillips, and Brouillette. Nays: None. Motion carried. Sandy Bubke, Environmental Health Administrator was present for the 2024 Radon Proclamation Month of January and for an increase for Radon Kit fees. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to approve 2024 Radon Proclamation Month January. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Phillips, seconded by Supervisor Brouillette to increase the cost of the radon kit fees from $7 to $10 due to the increase of the cost of kits effective January 10, 2024. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Supervisor Fox introduced and moved to adopt the following Resolution, seconded by Supervisor Phillips: RESOLUTION NO. 2024-02 RESOLUTION APPROVING LIST OF FINANCIAL INSTITUTIONS TO BE DEPOSITORIES OF COUNTY FUNDS BE IT RESOLVED, that the Board of Supervisors of Monona County in Monona County, Iowa approves the following list of financial institutions to be depositories of the County funds. The County Treasurer, County Auditor, County Recorder and County Sheriff are hereby authorized to deposit the County funds in amounts not to exceed the maximum approved for each respective financial institution as set out below: DEPOSITORY NAME, LOCATION OF HOME OFFICE; MAXIMUM BALANCE IN EFFECT UNDER PRIOR RESOLUTION; MAXIMUM BALANCE IN EFFECT UNDER THIS RESOLUTION Bank First - Onawa Branch Office; Norfolk, Nebraska; $1,000,000.00; $1,000,000.00 Community Bank - Soldier Branch Office; Dunlap, Iowa; $2,000,000,00; $2,000,000.00 Community Bank - Ute Branch Office; Dunlap, Iowa; $1,000,000.00; $1,000,000.00 First Security Bank - Mapleton Branch Office; Mapleton, Iowa; $1,000,000.00; $1,000,000.00 Great Southern Bank - Onawa Branch Office; Springfield, Missouri; $1,000,000.00; $1,000,000.00 IPAIT - Iowa Public Agency Investment Trust; Des Moines, Iowa; $8,000,000.00; $8,000,000.00 Security National Bank - Mapleton Branch Office; Sioux City, Iowa; $1,000,000.00; $4,000,000.00 Shelby County State Bank - Mapleton Branch Office; Harlan, Iowa; $1,000,000.00; $1,000,000.00 Sloan State Bank - Whiting Branch Office; Sloan, Iowa; $1,000,000.00; $1,000,000.00 United Bank of Iowa - Moorhead Branch Office; Ida Grove, Iowa; $10,000,000.00; $6,000,000.00 United Bank of Iowa - Onawa Branch Office; Ida Grove, Iowa; $10,000,000.00; $10,000,000.00 U.S. Bank - Onawa Branch Office; Minneapolis, Minnesota; $1,000,000.00; $1,000,000.00 BE IT FURTHER RESOLVED, that the Board of Supervisors of Monona County in Monona County, Iowa approves the following list of financial institutions to be depositories of the County Auditor, County Recorder and County Sheriff funds. The County Auditor, County Recorder and County Sheriff are hereby authorized to deposit the Monona County funds in amounts not to exceed the maximum approved for each respective financial institution as set out below. United Bank of Iowa, Onawa, Iowa County Sheriff (Jail Acct); $50,000.00; $50,000.00 U.S. Bank, Onawa, Iowa County Recorder; $65,000.00; $65,000.00 County Sheriff; $1,000,000.00; $1,000,000.00 Monona County Payroll Withholding (Federal, FICA, IPERS)$250,000.00; $250,000.00 Dated: January 10, 2024 Ayes: /s/ Bo Fox; /s/ Tom Brouillette; /s/ Vincent Phillips Nays: None /s/ Bo Fox Chairperson, Board of Supervisors ATTEST: /s/ Peggy A. Rolph Monona County Auditor Abby Riesberg, Treasurer presented the Semi-Annual Report to the Supervisors. Motion was made by Supervisor Brouillette, seconded by Supervisor Phillips to approve the Treasurer’s Semi-Annual Report. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to table the window/door contract until it is updated. Vote on motion: Ayes: Fox and Brouillette. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to approve the procurement process as outlined. Vote on motion: Ayes: Fox and Brouillette. Nays: None. Motion carried. Motion was made by Supervisor Brouillette, seconded by Supervisor Fox to approve the release of the RFP. Vote on motion: Ayes: Fox and Brouillette. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to approve publishing the notice. Vote on motion: Ayes: Fox and Brouillette. Nays: None. Motion carried. Motion was made by Supervisor Brouillette, seconded by Supervisor Fox to approve the scoring matrix. Vote on motion: Ayes: Fox and Brouillette. Nays: None. Motion carried. Peggy Rolph, Auditor requested authorization to advertise for a Drainage Clerk. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to approve the authorization to advertise for a drainage clerk. Vote on motion: Ayes: Fox and Brouillette. Nays: None. Motion carried. Motion was made by Supervisor Brouillette, seconded by Supervisor Fox to approve the minutes of January 2, 2024 as read. Vote on motion: Ayes: Fox and Brouillette. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to approve claims. Vote on motion: Ayes: Fox and Brouillette. Nays: None. Motion carried. Motion was made by Supervisor Phillips, seconded by Supervisor Brouillette to acknowledge receipt of Monona County Zoning/Environmental Health Quarterly report FY2024 October-December 2023. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to acknowledge receipt of letter from Patterson Law Firm, L.L.P. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Phillips to acknowledge receipt of Monona County Economic Development request for FY2025 Funding. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Phillips, seconded by Supervisor Brouillette to acknowledge receipt of Monona County Recorderís Report of fees collected. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Phillips to acknowledge receipt of Western Iowa Community Improvement Regional Housing Trust Fund (WICIRHTF) request for FY2025 Funding. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to acknowledge receipt of Siouxland Regional Transit System request for FY 2025 funding. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Brouillette, seconded by Supervisor Phillips to acknowledge receipt of Siouxland Interstate Metropolitan Planning Council (SIMPCO) request for membership dues for FY24-25. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Brouillette to authorize the Chairman’s signature on status/payroll change report for Amy Borchardt-Sick. She will be going from Drainage Clerk to Drainage Deputy her pay will go from $17.51 per hour to $24.27 per hour which is 70% of the Auditorís wages. Vote on motion: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Fox, seconded by Supervisor Phillips to authorize the Chairman’s signature on Oath of Office for Amy Borchardt-Sick. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. Motion was made by Supervisor Brouillette, seconded by Supervisor Fox to approve FY23 Urban Renewal Report. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. It was moved by Supervisor Fox, seconded by Supervisor Brouillette to hereby adjourn at the hour of 12:59 p.m. o’clock. Vote on motion: Ayes: Fox, Brouillette, and Phillips. Nays: None. Motion carried. /s/Tom Brouillette TOM BROUILLETTE, VICE-CHAIRPERSON MONONA COUNTY BOARD OF SUPERVISORS ATTEST: /s/Peggy A. Rolph PEGGY A. ROLPH, AUDITOR MP1-25-24
