City of Ute REGULAR COUNCIL MEETING December 9, 2024 – City Hall 6:00pm – Monday The Ute City Council met with Mayor Henschen in regular, open session on Monday, December 9, 2024 at 6pm in the …

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City of Ute REGULAR COUNCIL MEETING December 9, 2024 – City Hall 6:00pm – Monday The Ute City Council met with Mayor Henschen in regular, open session on Monday, December 9, 2024 at 6pm in the Council Chambers, City Hall with the following council members present: Jimmy Calrson, Josh Gotto, Sue Kelm, Matt Leitz. Absent: Ryan Pithan. Also Present: City Clerk Megan Peitsch, Public Works Superintendent Lonnie Carlson. The meeting was called to order at 6:01pm by Mayor Henschen. Motion by Gotto/JCarlson to approve the agenda. All Ayes. MC Mayor Henschen opened the public hearing for the proposed budget amendment for the City of Ute Fiscal Year 2025 at 6:01pm. City Clerk stated that no written correspondence has been received by the Clerk’s office. No comments were made by the public. Public Hearing was closed at 6:04pm. Motion by Leitz/Gotto to approve the resolution for the approval of the budget amendment for the City of Ute fiscal year 2025 (RESOLUTION #2024-38a). All Ayes. MC No speakers for Public Forum. Mayor reported two building permits approved: 220 W 2nd St (Replace Basement Door Type and Add Roof), 309 E 2nd St (Temporary Shed on Existing Pad). The Ute Ambulance State Inspection Report was reviewed. The Ute Ambulance passed 100% with no deficiencies. Public Works Superintendent LCarlson provided a water tower project update. The project is wrapping up and just finishing off a few small close-out items. City Clerk Peitsch presented the following financial reports for the month of November: Cash Report, Treasurer’s Report, Budget by Function Report, Bank Reconciliation for Bank 1. Utility Reconciliation for November was also presented and discussed. The Ute Fiscal Conditions Report for FY23 was briefly discussed. Receipts for November totaled: $2,029,068.13. Note: The received USDA loan funds for the UBI interim loan pay-off are included in the November receipts. The payment to UBI was on October’s bills. 001 GENERAL $15,819.87 110 ROAD USE TAX $11,242.21 112 EMPLOYEE BENEFITS $499.62 121 LOCAL OPTION SALES TAX $3,375.51 303 CAP WATER TOWER PR $1,978,999.53 600 WATER $11,595.82 601 WATER-DEPOSITS $100 610 SEWER $7,435.57 Motion by Gotto/Kelm to approve the consent agenda consisting of: Approval of November 2024 Bills and Payroll, Approval of City Council Minutes: 11/04/2024 Regular Meeting, Approval of November cash report, treasurer’s report, budget by function, bank and utility billing reconciliations as presented by City Clerk, Water Tower Project: Approval of Pay App 13 and Final – Group A (Maguire Iron), Change Order 4 – Group A (Maguire Iron). All Ayes. MC Motion by JCarlson/Kelm to approve the final reading of ORDINANCE 231 – An Ordinance Amending the Ute Municipal Code, 2017, Title VI – Physical Environment Chapter 5 – Billing Charges (Amending Water Rate to Add Water Improvement Fee). Results of Vote: Ayes: JCarlson, Gotto, Kelm, Leitz. Nays: None. Absent: Pithan. Motion Carried 4-0-1. Ordinance 231 duly adopted upon publication. Motion by Gotto/JCarlson to approve the resolution regarding assessment of unpaid mowing charges (RESOLUTION #2024-39). All Ayes. MC Motion by Leitz/Gotto to approve the resolution regarding assessment of unpaid utility charges (RESOLUTION #2024-40). All Ayes. MC Discussion was held on the AMG Lease Proposal. Concern was raised regarding the installation methods and whether the recommended hardware discussed at a previous meeting would be used. It was noted that the lease agreement states that the installation “shall be done according to plans approved by the landlord.” Motion by JCarlson/Kelm to approve signing the presented AMG Nextlink Lease Agreement Proposal for the New Water Tower. All Ayes. MC Motion by Leitz/Gotto to approve using the current boundaries of City limits for the Urban Renewal Plan and amending at a later date if needed. All Ayes. MC Discussion was held on grinding the City’s concrete at the dump. LCarlson will obtain pricing and a letter will be sent to the drainage district that is also storing concrete at the City’s dump. Tentative dates were chosen for the FY26 Budget Calendar planning. Current Building Permit Fees were reviewed and discussed. A resolution will be prepared for the next regular meeting to change the fees. Motion by Gotto/Kelm to approve the renewal of Wellmark Health Insurance at the current plan. Ayes: Gotto, Leitz, Kelm. Nays: None. Absent: Pithan. Abstain: JCarlson (Conflict of Interest). MC 3-0-1-1 The USPS Lease 2027 Increase Notice was received and reviewed. No action needed. Discussion was held on junk vehicle nuisance abatement. Properties will be reviewed for compliance with the code and next steps will be presented at the next regular meeting. Discussion was held on the need for the Board of Adjustment for two properties. 315 N Padley was determined to be in compliance with the building code and no variance is needed. 409 S Riddle was determined to not be in compliance with the building code and will require a variance. The Board of Adjustment will be contacted for further action. Discussion was held on applying for the Monona County Foundation Grant if the Community Club is interested in moving forward with the pickleball court/resurfacing project. Council was agreeable to the idea, but no action taken as the plans are not decided yet. Discussion was held on gWorks accounting software and potential other options. City Clerk will keep the Council appraised of the situation as more information becomes available. Discussion was held on City Hall closures for the holidays. City Hall will be closed Tuesday December 24 through Friday December 27 and Tuesday December 31 through Wednesday January 1. The next meeting is Monday January 13, 2025 at 6pm at City Hall. Motion by JCarlson/Kelm to adjourn at 7:15pm. All Ayes. MC Submitted by: Megan Peitsch, City Clerk November 2024 Claims For December Meeting Claims Report Vendor, Reference Amount Ahlers And Cooney Attorneys , Water Tower Legal$17,250.00 Badger Meter, Water Meter Hosting $28.19 Barkley Asphalt, Street Work $18,950.00 Bomgaars, Supplies $539.80 Chn Garbage Service, Garbage Pick Up $2,400.10 Crary Huff, Legal Services $1,458.00 Dakota Supply Group, Shipping $9.58 Dunlap Plumbing & Heating, Heater Service $150.00 Eftps Irs, Fed/Fica Tax $1,437.68 Foundation Analytical Lab, Water Testing $37.50 Gworks, Gworks Software Subscription $6,037.00 Incontrol Electronics, Fire Door Dues $17.00 Ipers, Ipers-Regula $1,079.13 Jeo Consulting Group, Water Tower Engineering $1,951.25 Katelyn Lesinger, Open House Supplies Reimburse $23.98 Maguire Iron, Water Tower Pay App 12 $164,046.00 Mapleton Press, Publishing $548.36 Midamerican Energy, Electric $1,555.95 Monona County Landfill, Landfill Fees $8,450.00 Mumm Soft Water, Softener Salt $11.00 New Cooperative Inc, Park Supplies $101.23 Quill, Office Supplies $273.16 Rehab Systems Inc, Clean Sewer Lines $5,217.20 Iowa Department Of Revenue, Wet Tax Nov 2024 $691.13 Iowa Department Of Revenue, State Tax $259.20 Stinn Backhoe & Plumbing, Water Line Repair $1,092.70 Usda, Loan 91-04 Dec 2024 $2,578.00 Usda, Loan 91-06 Dec 2024 $2,565.00 Usps, Postage $740.00 Ute Senior Citizens, Monthly Donation $140.00 Visual Edge, Printer Lease $92.50 Wellmark, Health Insurance $1,040.56 Wex, Fuel $164.21 Windstream, Phone/Internet $402.98 Wipco, Sewer Electric $40.00 Accounts Payable Total $241,378.39 Payroll Checks $7,824.93 ***** Report Total ***** $249,203.32 General $24,925.74 Library Fund (Gen) $324.37 Road Use Tax $19,794.16 Employee Benefits $520.28 2021 American Rescue Plan $737.95 Cap 2023 Water Tower Proj $183,247.25 Water $11,927.30 Sewer $7,726.27 Total Funds $249,203.32 MP12-19-24