CITY OF MISSOURI VALLEY CITY COUNCIL MEETING MISSOURI VALLEY PUBLIC LIBRARY TELECONFERENCE TUESDAY, APRIL 20, 2021 Due to the COVID-19 pandemic, the City of Missouri Valley offered the meeting via teleconference for the public. Mayor Kelly presided over the meeting and called it to order at 6:00 p.m. with the following Council members present: Dooley, Sr., Ford, Stueve, Struble, and Pfouts via phone. Also present: Jim Olmsted, Jake Zimmer, Mary Jo Buckley and Lee Lange. The Pledge of Allegiance was recited. Kelly asked if there were any Council comments or additions. Struble requested and will be 18a. Motion by Stueve, seconded by Struble to approve the agenda for April 20, 2021 meeting. Motion carried unanimously. Motion by Struble, seconded by Stueve to approve the following items on the consent agenda: a) Minutes from April 6, 2021 City Council Meeting, b.) Claims list c.) City Administrator’s Financial Report. Motion carried unanimously. Mary Jo Buckley inquired on when the sidewalk project downtown is going to start. Jim Olmsted does not have a definite date for the DOT but has been in contact with several people to obtain this information. Jake Zimmer stated the tree removal is complete in the 2019 Flood Projects - Willow Park Addition project. Motion by Struble, seconded by Ford to approve to pay Contractors Application #2 in the amount of $12,787.50 to B & K Tree Service for the 2019 Flood Projects-Willow Park Addition tree removal. Motion carried unanimously. Zimmer stated all but one utility company have responded and are relocating their utilities. Zimmer stated the CBDG grants for additional funding for the 2019 Flood Projects-Willow Park Addition is in progress. The project may be delayed due to this extra funding option but very optimistic funding will be received promptly. Motion by Struble, seconded by Ford to approve Contractor Change Order #1 in the amount of $88,222.70 to Omni for Davis Bacon wages to qualify for CDBG funding. Motion carried unanimously. Motion by Stueve, seconded by Ford to approve Contractor Change Order #1 in the amount of $32,500.00 to Midwest Mechanical for Davis Bacon wages to qualify for CDBG funding. Motion carried unanimously. Jim Olmsted discussed the West Highway 30 Watermain Replacement Project and the addition of Well #1. Application will be submitted shortly. Motion by Stueve, seconded by Struble to approve surveying and platting of the parcel surrounding water treatment plant and the subdivision of the parcel to create a lot to be sold to Midwest Mechanical. Motion carried unanimously. Motion by Struble, seconded by Stueve to accept the Underwriting Engagement Letter by DA Davidson. Motion carried unanimously. Jonathan McDonald, PeopleService stated two water main breaks on South 9th ST and a break by the interstate where the water had to be shut down to replace a section of pipe. A boil advisory was put in place. Fire hydrants will also be flow tested during the flushing process. Mary Jo Buckley, Park Board, discussed grant submission. Grants sometimes come up very quickly. Showers at the park would be beneficial. Struble fears if permission is given some will think it is permission to do. Buckley explained it was more to just be able to get ideas gathered and some information gathered. They would like to start a little library program. This is a very inexpensive project and would be on a national registry. Another project is bathrooms at Summit Park. A porta potty could be placed for $125.00 a month. There is also a Green System Flush that does not use water with an estimate of $53,000.00. The basketball court lights do not work and need addressed by an electrician. Buckley showed a brochure with park information. She would like to have some printed up to place in interstate rest areas and other local tourist attractions. Discussion was held on seasonal pool employees. Council directed Buckley to go ahead and get sample of brochure and cost. Motion by Ford, seconded by Struble to approve bid from Derek Nielsen for $300 for cement pads in dog park. Motion carried unanimously. Discussion was held with Mark Lippincott, owner of Petro Mart, on water outage and boil advisory affecting business. It was verified that there is a replacement project being worked on to replace the lines leading to his business. Lippincott discussed water quality. Kelly will discuss with Jonathan McDonald, PeopleService to get water samples prior to their water system and after their water system so tests can be conducted. Lippincott requested a discount on his water bill or some other kind of reimbursement. Council was in agreement that no action can be taken on a water main break. Discussion was held on submitted crane permit. Street Superintendent Riesland and City Engineer Olmsted stated the weight of the crane would cause damage to streets. Motion by Stueve, seconded by Ford to deny approval of Premium Tree Professionals permit for crane operation on Superior St and closure of Superior St between 4th and 5th ST on April 29, 2021 for tree removal at 223 N 5th ST. Motion carried unanimously. Discussion was held with agent Judy Holcomb/Hoffman Agency on three deductible scenarios. Motion by Struble to approve increase of deductible to $2000 for Public Officials Wrongful Acts, increase deductible to $2500 for Law Enforcement and increase the vehicles to a $1000 comprehensive and $1000 collision, seconded by Stueve. Motion carried unanimously. Motion by Stueve, seconded by Ford to approve payment of premium for liability and property insurance to be paid electronically. Motion carried unanimously. Motion by Pfouts, seconded by Stueve to offer sale of replaced holiday lights by sealed bid. Motion carried unanimously. Motion by Dooley, seconded by Struble to approve Planning and Zoning Board’s recommendation to change zoning on 108 N 2nd ST, 110 N 2nd ST and 112 N 2nd ST from RD 60 - Duplex Residential to BGC – Central Business Zone. Motion carried unanimously. Discussion was held on a Rural Housing Readiness Assessment (RHRA) Committee. At this time there were no Council Members that could serve on the committee. Request was made to have the possibility for someone to explain assessment from HCDC. Discussion on MidAmerican proposal with Steven Svaldi answering questions. Council is in support of the project and asked for specific plans and lease information. Svaldi will submit. MidAmerican would remove their location on N 3rd ST. Motion by Ford, seconded by Pfouts to reopen city facilities. Motion carried unanimously. City Hall will reopen to the public on Monday, April 26, 2021. Struble’s questions had been answered. There were no Deputy Clerk comments There were no Mayor comments Motion by Stueve, seconded by Struble to enter into closed session at 7:08 p.m. per IA Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation. Motion carried unanimously. Motion by Struble, seconded by Stueve to return to open session at 7:33 p.m. with no action taken. Motion carried unanimously. Motion by Stueve, seconded by Struble to adjourn at 7:34 p.m. Roll call: Ayes: Dooley, Ford, Stueve, Struble. Nays: Pfouts. Motion carried on a 4-1 vote. Aflac, Ins 21.60 Amazon, Valves/DVD’s 79.45 ASI Systems, Alarm Monitoring 104.97 B & K Tree Service, Willow Pk Streets & Drng 12787.50 Baker & Taylor, Books 1111.63 Blair Ace Hardware, Swiffer, Grease, Scraper 137.63 C & H Hauling, Garbage Pickup 200.00 Capital Business Systems, Copy Machine 47.76 Celebrate The Season, Books 33.91 Chi Health Company Care, Pre-Employment 37.00 Cintas, Uniforms/Supplies 158.66 Country Hdwe & Supply, Adhesive, Tape, Paint 189.34 CSI, Deployment Of Pc’s 1064.00 Dearborn Nat’l, Ins 76.25 Feld Security, Security Monitoring 90.00 Galls, Lettering 18.77 Christopher Haken, Cell Phone Reimb 140.00 Health Savings Acct, Employee/City Contributions 906.24 Huff Tire, Tire Rpr 88.00 IA Assoc Of Municipal Util, Risk Assessment 5539.05 IA Div Of Labor, Trn Inspect Permit 325.00 IA Dpt Of Transportation, Lath 42.22 IA Workforce Dev, Unemployment Ins 185.46 IPERS, IPERS 9790.19 IRS, FED/FICA Tax 7340.63 Jody Meyer, Health Reimbursement 488.04 Midamerican Energy, Gas & Electric 10274.25 Midwest Grp Benefits, April Fee, Health Reimb 654.63 Midwest Mechanical Ind, Sirens, Louver Rpr, Lights 9970.92 MV Times News, Legal Publications 199.25 Kathy O’neill, Rfd Of Purchased Lots 100.00 Olmsted & Perry Consult, Engineering 13333.54 Quick Med Claims, Ems Billing 808.60 S E Smith & Sons, Facia Cover 15.99 Scantron Corp, Annual Agreement 6193.00 SW Iowa Planning Council, Residential Rental Inspections 440.00 David T. Swan, New Train Engine Bld – Final 7500.00 Taylor Oil Co, Gas & Oil 285.76 The Office Stop, Laser Cartridges, Folders 648.10 Tr, State Of IA, Sales/Water Excise Tax 5056.00 US Post Office, Water Billing 375.00 Van-Wall Equipment, Mower Parts 42.46 Voss Signs, Parking Temporary 135.50 Washington Nat’l, Ins 94.05 Watson Steam Train, Start Up Cash 150.00 Wellmark BCBS, Ins 15739.74 Heather Herman, Water Dep Rfd 33.53 Payroll, Wages 22827.97 Total 135881.59 Fund Summary Expenses General 53735.78 Stream Train Project 8312.40 Fire Department 946.39 Ems Department 836.36 Road Use 12545.39 Employment Benefits 15610.94 2019 Flood 26121.04 Water 11267.63 Sewer 6505.66 Total 135881.59 /s/Shawn Kelly, Mayor Attest: /s/Vonda Ford, Deputy City Clerk MVTN 5-5-21
