Charter Oak City Council Meeting Minutes March 3, 2025 The Charter Oak City Council met in regular session on March 3, 2025. Mayor Pro Tem Nathan Mohr called the meeting to order at 7:00 p.m. Members were Alec Castillo, Russ Maack and Tracy Helmhold. Others in attendance were Ashley Mohr, Craig Warnock, Jason French, Wayne Copeland, Jake Hopp, Caitlin Wilcox, Patty Goslar and Nancy Kruse. Motion Helmhold/Maack to approve the agenda. All ayes. Motion carried. Motion Castillo/Maack to approve February 3, 2025, regular meeting minutes and February 19, 2025, special meeting minutes. All ayes. Motion carried. Public Forum: Caitlyn Wilcox addressed the council regarding sewer issue causing street to be torn up in front of her residence. Fire: Assistant Chief Craig Warnock reported 3 EMS calls/1 vehicle fire/1 vehicle accident for the month of February. Maintenance/Water/Wastewater: Craig reported there is an excessive amount of trash coming into the lagoons (shirts, rags, flushable wipes, plastic bags, feminine products). He is beginning hydrant flushing this week and will do it again this fall. Motion Mohr/Maack to appoint Jason French to fill council vacancy due to Benjamin Heyne resignation. Ayes: Maack, Helmhold, Mohr. Nays: Castillo. Motion carried. Motion Mohr/Maack to approve Resolution No. 03-03-2025, Proposing to Fill City Council Vacancy by Appointment. Ayes: Maack, Helmhold, Mohr. Nays: Castillo. Motion carried. Motion Mohr/Maack to not approve bid for trees in right-of way at 115 Birch. All ayes. Motion carried. Motion Helmhold/Maack to not allow MidAmerican to bore fiber line through town without more information. All ayes. Motion carried. Motion Mohr/French to approve one-year lagoon bug program from Team Lab for $3,369. All ayes. Motion carried. Motion Helmhold/Maack to reallocate crop check from previously voted pool/park funds to sewer fund. All ayes. Motion carried. Motion Mohr/Helmhold to approve allocation of dividend check from Iowa Association of Municipal Utilities for $6,043 into sewer fund. All ayes. Motion carried. Motion Castillo/Helmhold to table agenda item #13, Banyon Software Proposal. Council wants clerk to gather more information from other towns who have worked with both Banyon and gWorks. All ayes. Motion carried. Motion Helmhold/Mohr to table agenda item #14, Review & Consideration of Approval of ISG’s Proposal for a Water Treatment System Preliminary Engineering Report. Council wants wells inspected first. All ayes. Motion carried. Motion Mohr/Helmhold to accept a $5,000 offer on the Cub Cadet side x side posted on Facebook marketplace. All ayes. Motion carried. Motion French/Mohr to approve posting woodchipper for sale on forestry sale sites, buyer pay shipping charges. All ayes. Motion carried. Motion Maack/French to approve purchase of 2006 Polaris Sportsman 500 ATV, has 2,200 miles (comes with blade/winch) for $3,500. Ayes: Castillo, French, Maack, Helmhold. Nays: None. Abstained: Mohr. Motion carried. Motion Helmhold/Maack to approve purchase of steel flat bed for the city pickup (2009 Chevy) from Hrabik Welding (Jeff Miller). All ayes. Motion carried. Motion Mohr/Castillo to approve posting for lifeguard and pool manager positions. All ayes. Motion carried. Motion Mohr/Maack to approve setting March 24, 2024, 7:00 p.m., as the date for the public hearing for the proposed property tax levy. All ayes. Motion carried. Council and clerk had a discussion on the FY 25/26 proposed budget revenues and expenses. No action taken. Council discussed a complaint located at 18 Pine Ave S. No action taken. Motion Mohr/Castillo to approve bills. All ayes. Motion carried. Eftps, Fed/Fica Tax2,138.18 Treasurer, State Of Iowa, State Tax236.46 Ipers, Ipers - Regular1,609.00 141 One Stop, Wildland 1/Engine 1445.43 Mid American Energy, Utilities2,701.21 Johnson Propane, Water Plant Propane 400 Gallon2,079.00 Feld Fire, Pump Repair Engine Labor/Miles354 Mapleton Press, Publishing Legals243.69 West Central, 1,231,000 Gallons9,088.60 The Office Stop, Office Supplies11.5 Bomgaars, Shop-Sump Pump/Hole Saw Set/669.46 Crawford Co Engineer, 7.31T Comm Limestone-Caitlyn295.33 Do It Best, Water Heater-Shop/Fin Charge348.43 United States Post Office, 4 Rolls Fc/6 Rolls Pc Stamps639.16 Secure Shred Solutions, Shredding Services54 R & S Waste Disposal, Jan 2025 Garbage Services5,725.00 Midwest Laboratories Inc, Monthly Coliform Test53.5 Office Of Auditor Of St, Annual Periodica Exam Fee1,200.00 Denison Auto Parts, Fd F550-Batteryx2 Warranty End2,033.94 Hach, 3X Total/3X Free Chlorine Test193.7 Quill.Com, Shop Supplies-Cholox Wipes/Air188.4 Team Lab, Tribune Weed Killer2x2.5 Gal800 Van Meter, Enclosure Box Vfd Motor Pool302.83 Klinks Dozing Llc, Drilling Holes/Maint Bldg Bunk300 Alec Castillo, Reimb Ipers Pymts 2023-202499.06 Crary Huff Law Firm, Na/1St Reponder Incident/Clerk742 Craig Warnock, Samples To Midwest Labs164.5 Visual Edge It, Inc, Monthly Contract Rate/Overages76.62 Us Bank, Library-Thrift Books Purchase230.06 Rqp Jetting Llc, Jetting Service Frenches Line450 Bound Tree Medical, Llc, Aed Pads-Adultx2/Pedx1318.97 Payroll Checks, Total Payroll Checks8,870.57 Claims Total42,662.60 General Fund18,163.73 Fire Fund2,122.06 Road Use Tax Fund4,589.73 Employee Benefits Fund99.06 Water Fund12,580.51 Water Sinking (Debt) Fund1,165.00 Sewer Fund3,942.51 Revenues Report (Mtd) Feb Charges/Fees For Services Garbage3,483.77 Charges/Fees For Services Landfill1,323.26 Charges/Fees For Services Water13,206.71 Charges/Fees For Services Sewer6,438.93 Water Sinking Transfer In582.5 Road Use Taxes5397.99 Local Option Sales Taxes5400.78 Property Taxes5623.54 Animal Licenses50 Shelter House Rent150 Golf Cart Permit Renewal10 General Reimburse11885.03 Revenues Total February53552.51 Motion Castillo/Mohr to adjourn at 9:58 p.m. All ayes. Motion carried. Peggy Staley, Mayor Ashley Mohr, City Clerk MP3-13-25
