Charter Oak City Council Meeting Minutes April 7, 2025 The Charter Oak City Council met in regular session on April 7, 2025. Mayor Peggy Staley called the meeting to order at 7:00 p.m. Members present were Alec Castillo, Jason French, Russ Maack and Tracy Helmhold. Member Nathan Mohr was absent. Others in attendance were Ashley Mohr, Craig Warnock, Kyle Miller, Bob Selig, Lindsay Schnoor, Patty Goslar and Nancy Kruse. Motion Castillo/French to approve the agenda. All ayes. Motion carried. Motion French/Maack to approve the March 3, 2025, regular meeting minutes, March 24, 2025, public hearing minutes, and March 24, 2025, special meeting minutes. All ayes. Motion carried. Public Forum: No one addressed council. Department Reports: Fire: Chief Miller reported four EMS and three fire calls. The fire department has been doing some controlled burns. Maintenance: Craig reported the new flatbed is on the city truck, they will begin sweeping streets next week, and yard waste pickup has resumed every Monday weather permitting. Water/Wastewater: Craig reported we are now in compliance with the DNR and the SOP is submitted and he will begin pulling pre-draw lagoon samples discharging for this week. Motion Castillo/Helmhold to make the administration fee $200.00 on Resolution No. 04-07-2025, Establishing an Administrative Process for Repair of Water Shutoffs When the Owner Does Not Take Responsibility. Ayes: Castillo, French, Maack, Helmhold. Absent: Mohr. All ayes. Motion carried. Motion Castillo/Helmhold to approve Resolution No. 04-07-2025, Establishing an Administrative Process for Repair of Water Shutoffs When the Owner Does Not Take Responsibility. Ayes: Castillo, French, Maack, Helmhold. Absent: Mohr. All ayes. Motion carried. Motion Maack/Helmhold to approve Resolution No. 04-07-2025B, Setting Wages. Ayes: Castillo, French, Maack, Helmhold. Absent: Mohr. All ayes. Motion carried. Motion Maack/Castillo to approve Resolution No. 04-07-2025C, Transferring Funds FY 24/25 Budget. Ayes: Castillo, French, Maack, Helmhold. Absent: Mohr. All ayes. Motion carried. Motion Maack/French to approve first reading of Ordinance No. 204-25, Amending Provisions to Solid Waste Service Rates. Ayes: Castillo, French, Maack, Helmhold. Nays: None. Absent: Mohr. Motion carried. Motion Maack/Helmhold to approve waiving second reading of Ordinance No. 204-25, Amending Provisions to Solid Waste Service Rates. Ayes: Castillo, French, Maack, Helmhold. Nays: None. Absent: Mohr. Motion carried. Motion Maack/Helmhold to approve final reading of Ordinance No. 204-25, Amending Provisions to Solid Waste Service Rates. Ayes: Castillo, French, Maack, Helmhold. Nays: None. Absent: Mohr. Motion carried. Motion Castillo/French to approve posting city woodchipper for sale on Facebook Marketplace, setting price at $25,000 (As Is). All ayes. Motion carried. Council discussed quotes for well repair. No action taken. Motion Maack/Castillo to approve increasing the sheriff contract annual price to $10,000. All ayes. Motion carried. Motion Maack/French to approve allowing city employees on the FD/EMS to respond to emergency calls while on the clock during regular business hours (no overtime). All ayes. Motion carried. Motion Maack/French to approve a $27,300.90 bid from Hydro Plumbing (Andrew Moore), for a 3-year contract performing cleaning/televising of the city sewer system. All ayes. Motion carried. Council discussed a bid from Klink’s Dozing for street repair in front of 207 Birch due to a homeowner sewer issue. No action taken. Motion Helmhold/Castillo to approve signing gWorks ordering document locking in the price $6,000 for 2026. All ayes. Motion carried. Mayor Staley gave council an update on the ongoing nuisance abatements. No action taken. Motion Helmhold/Castillo to approve setting May 14th as spring citywide clean-up. All ayes. Motion carried. Motion Castillo/French to approve setting April 28th at 7:00 p.m. for the public hearing to approve the FY25/26 budget. All ayes. Motion carried. No building permits or complaints to discuss. The mayor and council discussed the draft code of ordinances from 8:40 to 9:25 p.m. Motion Castillo/French to approve bills. All ayes. Motion carried. Eftps, Fed/Fica Tax 2,022.93 Treasurer, State Of Iowa, State Tax 220.61 Ipers, Ipers - Regular 1,521.33 141 One Stop, Fd Fuel 344.35 Hoffman Agency, Emc Insur Prem 4/01/25-3/31/26 54,427.00 Mid American Energy, Utilities 2,518.01 Johnson Propane, 410 Gallons Water Plant 931.5 Mapleton Press, Publishing Legals 283.79 Crawford Co Solid Waste, Landfill Fees 1,605.00 Capital One, Mini Fridge-Maintenance Bldg 146.95 West Central, 1,219,000 Gallons 4,970.90 Hydro Plumbing, Feb 28, 2025, Lagoon Plug-Vac1,113.75 The Office Stop, Office Supplies47 Bomgaars, Flag Pole Brackets/4 Cyc Fuel 117.6 Crawford Co Engineer, 11.9T Ice Control Mix/Del Fee 646.2 Iowa Prison Industries, 38 Replacement Street Signs 1,215.60 Do It Best, 76Ft 1/4 7X19 Cable” 97.74 R & S Waste Disposal, March Trash Services 2,862.50 Midwest Laboratories Inc, Shipping/Handling 151.55 West Central Iowa Clerks, Annual Dues 10 Ashley Mohr, Purchase Of Polaris 2006 500 3,500.00 Denison Auto Parts, Mower Battery/Fuel Filter/ 100.3 Triple C Pest Control, Mosquito Spraying X 8 Trips 1,520.00 Crawford Co Sheriff Dept, First Quarter Contract Payment 1,250.00 Ampride, Tire Repair On City Truck 23.75 Metering & Technology, 10X 25 G/M 6 Dial 25’ Meters 1,378.54 Quill.Com, Office Supples-Toner/Label 388.93 Uline, Cone Replacement-Stolen96 Team Lab, Lagoon Bug Program 1 Year 3,486.50 Klinks Dozing Llc, Cut Down Tree Blocking 1St/Oak 450 Sweeper Parts Sales, Sweeper Ignition/S&H 143.6 Crary Huff Law Firm, Na’s/Midamerican Fiber Project 4,984.00 Craig Warnock, Reimburse For Fuel Needed For 77.19 Visual Edge It, Inc, Monthly Contracted Charges 85.45 Cora, Replacement Of Batting Cage 1,049.99 Us Bank, Imfoa Conference 234.27 Jeff Miller, Steel Flat Bed For 09 Chevy 3,500.00 Kidwise Outdoors Products, 4 Duo Glidder Swings City Park 1,200.00 Van Wall Equipment, Z970r Start Relay 18.68 Payroll Checks, Total Payroll Checks 8,522.96 Claims Total 107,264.47 General Fund 81,150.70 Fire Fund 515.94 Road Use Tax Fund 6,861.45 Water Fund 10,114.92 Water Sinking (Debt) Fund 582.5 Sewer Fund 8,038.96 Revenue Report (Mtd) March Charges/Fees For Services Garbage 3,456.99 Charges/Fees For Services Lf 1301.9 Charges/Fees For Water 13,203.39 Charges/Fees For Sewer 12666.43 Water Sinking Transfer In 582.5 Road Use Taxes 4859.48 Local Option Sales Taxes 5953.88 Property Taxes 5623.54 Animal Licenses 20 Shelter House Rent 75 Reimbursements Genera l5402.41 Fire Township Contributions 6234.07 Donations Park 39250 Library Memorials 30 Revenues Total March 98,659.59 Motion Castillo/French to adjourn at 9:51 p.m. All ayes. Motion carried. Peggy Staley, Mayor Ashley Mohr, City Clerk MP4-24-25
